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Eligibility for and calculation of the Summer Insurance Deduction is based on the Pay Group of the Primary Job in Workday. In general, deductions are tied to the Primary Job.

Pre-payment

If a faculty job is the primary position and the faculty member is not enrolled in salary spread, any out-of-pocket premiums due for summer insurance are automatically deducted from their June 1 paycheck. This means they will pay for four months of insurance on their June 1 paycheck, which includes payment for May and pre-payment for June - August. See more at HR: Summer Coverage for Faculty.

Pre-payment cancellation

If the faculty member will have a benefits-eligible position from June 1-August 31, then they may opt out of pre-payment by following the instructions at HR: Summer Coverage for Faculty > Pre-Payment Cancellation. The faculty member is responsible for submitting the request and any required documentation by the deadline stated on that web page. 

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• For summer jobs funded by sponsored research, please contact your research administration unit (COERA or Center staff).
• For summer jobs that are Chair or Associate Dean positions, please contact COE Faculty Affairs.
• Documentation of teaching or other non-teaching jobs not described above should come from the department.

Termination

If a faculty member separates from employment or become otherwise ineligible for benefits, their insurance will terminate at the end of the month in which the change in employment occurs. If they prepaid for summer insurance, a refund of excess funds will automatically be issued.

Note that a faculty member with a benefits-eligible spring appointment is eligible for active employee insurance through 8/31, if their termination date is 8/31. A termination date of 5/31 will end insurance on 5/31.

COBRA Continuation Coverage

COBRA (Consolidated Omnibus Budget Reconciliation Act) is a Federal law under which employees and their covered dependents have the opportunity for a temporary extension of medical, dental and/or vision coverage at group rates in instances where coverage under the plan would otherwise end. For more information including eligibility and enrollment, see HR: COBRA Continuation Coverage.

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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.

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