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For Leave for Department Chairs and Associate Deans, see COE: Leave - Department Chairs and Associate Deans.

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Faculty leave basics

When do I NOT need a leave request?

Requesting leave is not necessary under the following circumstances:

  • Accrued sick leave or sick leave pool is being taken
  • A UT administrative appointment will pay all or part of a faculty member’s salary. For example, appointments as Dean, Associate Dean, Director, etc. do not require requesting leave
  • Leave is taken during the summer months, during the period June 1-August 31
  • A faculty member will be paid by another department's faculty salaries account where they hold an appointment
  • Jury Duty
  • Official travel for research, teaching, administrative, State business, military leave (up to 15 days per year), etc., if all appropriate travel approvals have been secured in a timely manner

When do I need a leave request?

*Note: Request for Leave form referenced in column 2 below refers to ServiceNow: Faculty Affairs & APS > Complete Forms > Request for Leave, except where otherwise noted.

Leave type*

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Leave

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request required?Final approverWorkday processingInformation link
Faculty Development AwardnoProvostProvost transfers funds to College for processing according to CSU guidelinesCOE: Faculty Development Award
Faculty Development LeavenoProvostFaculty member remains on instructional budget; no costing allocation change neededCOE: Faculty Development Leave
Family Leave PoolnoCentral HRFaculty member completes timesheets in WorkdayCOE: Sick Leave and FML - Faculty > tab "Family Leave Pool"

Family Medical Leave
(if leave will be unpaid, see Leave of Absence)

noCentral HRFaculty member completes timesheets in Workday

1) COE: Sick Leave and FML - Faculty

2) Workday Instructional Guide: Request Absence for FMLA

Leave - Academic (also see "Professional")yesProvost

APS processes absence after approving leave

COE: Leave of Absence (Unpaid Time Off)
Leave - Unpaid (also see "Personal")yesProvost

APS processes absence after approving leave

COE: Leave of Absence (Unpaid Time Off)
Modified Instructional DutiesnoProvostNone; not a leaveCOE: Modified Instructional Duties
Parental Time OffyesProvostCompleted by APSCOE: Sick Leave and FML - Faculty > tab "Parental Time Off"
PersonalyesProvostAPS processes absence after approving leaveCOE: Leave of Absence (Unpaid Time Off)
ProfessionalyesProvostAPS processes absence after approving leaveCOE: Leave of Absence (Unpaid Time Off)

Release Time (Leave from Instructional Budget)

(also known as Course Buyout)

*yes - use internal form linked from COE WikiDeanUnit adjusts costing allocationCOE: Release Time (Leave From the Instructional Budget)
Research Reboot ProgramnoProvostAs course release: none;
As summer support: add job
COE: Research Reboot Program
Sick Leave PoolnoCentral HRFaculty member completes timesheets in WorkdayCOE: Sick Leave and FML - Faculty > tab "Sick Leave Pool"
Sick Time Off
(if leave will be unpaid, see Leave of Absence)
noTimekeeperFaculty member completes timesheets in Workday

1) COE: Sick Leave and FML - Faculty

2) Workday Instructional Guide: Request Sick Leave - Faculty

Special Faculty AssignmentnoProvostNone; not a leaveCOE: Special Faculty Assignments
Summer Research Assignment (SRA)noDeanSummer additional jobCOE: SRA
Unpaid Time Off (Leave of Absence)yesProvostCompleted by APSCOE: Leave of Absence (Unpaid Time Off)


Faculty leave types and benefits impacts

Source:  EVPP: APS & Faculty > "Leave."

Click on the image below to enlarge.

PDF
nameFaculty Leave Types and Benefit Impacts (1).pdf


Resources






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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.

Contributors to this page (Name, number of updates, most recent update):

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titleUseful links

Auibutton
titleaskUS: Do faculty submit timesheets?
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urlhttps://austin-utexas.custhelp.com/app/answers/detail/a_id/1356/kw/how%20do%20I%20do%20timesheets%20in%20Workday/related/1
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titleBoard of Regents: Rule 30201: Leave Policies
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urlhttps://cms.utsystem.edu/board-of-regents/rules/30201-leave-policies
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titleEVPP: Faculty Request for Leave form
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urlhttps://utexas.app.box.com/s/z4bfvkanfmaqud6wli40dtjw4ret9or8
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titleEVPP: Forms
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urlhttps://provost.utexas.edu/faculty-affairs/forms
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titleEVPP: Leave & Related Policies
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urlhttps://provost.utexas.edu/faculty-affairs/leave-related-policies
targettrue

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titleJob Costing Tool example: Release From Instructional Budget
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urlhttps://utexas.app.box.com/s/mkgkn5d2cpc4bmoduqqv0h7tehnxyli6
targettrue

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