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- A month before meeting Cassandra and Carter review completed details for items submitted (curatorial justification) and create final agenda for meeting.
- Two weeks before meeting final agenda goes to group, with curatorial justifications for each object for all to read in advance.
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Object Inspection
After acquisition is approved by committee:
- Curator notifies donor or source of approval or informs registrar to do so
- Registrar:
- contacts source to arrange packing and shipping
- condition reports
- verifies dimensions
- arranges curatorial viewing and final approval
- updates location
- sends incoming receipt
- Executive Director: signs thank you letter or purchase approval as needed
- Curator: approves final condition and makes recommendations regarding installation or framing needs with registrar/preparator staff
- For works on paper, when help is requested P&D department records or verifies the following:
- medium
- dimensions
- edition numbers
- catalogue raisonnée numbers
- marks and inscriptions
Final Processing
Registrar:
- processes purchase with finance or sends gift paperwork to donor
- assigns permanent object number (accession number)
- verifies credit lines
- shares copy of gift paperwork with Development
- requests housing
- completes physical and digital object record file
- adds object to eMuseum
- applies number to object
Executive Director: countersigns final letter of gift forms
Curator/Registrar to make photography request or license request based on priority of need
Ongoing Research
Registrar:
- adds installation updates
- enters new rotation, exhibition, and loan histories
- adds condition reports and conservation exams and treatments as required
Curator:
- new research
- object label/web comment text