Acquisition Proposed

Enter object information directly into TMS Collections (TMS-C).
1. Curators will be given deadline to provide required object information using the Templates and Forms for each artwork they would like to present at an upcoming meeting (6-8 weeks before meeting).
2. The Registrar will verify information, assign numbers and submit the template to Database Administrator for import into TMS-C.
3. The curator will be given a deadline to input further details into each record.
4. When possible, curators should provide image files to registrar to link in TMS-C.
Acquisition Review Committee (ARC) approves or declines accession of work.

Helpful Links

After acquisition is approved by committee:

Curator notifies donor or source of approval or informs registrar to do so
Registrar:
- contacts source to arrange packing and shipping
- condition reports
- verifies dimensions
- arranges curatorial viewing and final approval
- updates location
- sends incoming receipt
Executive Director: signs thank you letter or purchase approval as needed
Curator: approves final condition and makes recommendations regarding installation or framing needs with registrar/preparator staff
For works on paper, when help is requested P&D department records or verifies the following:
- medium
- dimensions
- edition numbers
- catalogue raisonnée numbers
- marks and inscriptions

Registrar:

Executive Director: countersigns final letter of gift forms

Curator/Registrar to make photography request or license request based on priority of need