Our subscription to Trumba provides us a web-hosted calendar with the ability for users to submit events for approval to a college-wide event calendar; it subsequently allows calendar approvers to review and publish those events to the Moody College of Communication web site.
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A Trumba publisher or editor logs in to Trumba at www.trumba.com using the publisher or editor email from above. The Trumba password for each of these accounts is also in stache; note that it is a different password than the service account password.
Calendars
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Public Calendar
The public calendar http://moody.utexas.edu/events is intended to be viewed by the public, and only contains events that have been reviewed and approved. A link to it appears in the Events section of the http://moody.utexas.edu/events
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main page. The calendar is managed by comm-calendar-approver@austin.utexas.edu (Calendar-Approver)
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.
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The event submission form for this calendar is
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http://moody.utexas.edu/event-submission.
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Only current faculty and staff may use this form.
Hidden Calendars
As configured, the public calendar is supported by two hidden calendars that are managed by the approvers:
- Pending Approval - this calendar is the first collector for events submitted via the /event-submission form. The calendar approver reviews events in this hidden calendar and may perform one of the following actions:
- updates as necessary, and approves the event by "promoting" it from the "Pending" calendar to the Public Calendar, or
- returns the event to the submitter for further information to be added/updated
- demotes it to the "Do Not Publish" calendar (from which it can be revived if desired)
- deletes the event from the "Pending" calendar
- Do Not Publish - this calendar is a holding place for events that should not yet be deleted, but are not under consideration for approval.
An event is requested by an authorized user going to the http://moody.utexas.edu/event-submission
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form. Upon completion of submitting the event, the user and the Calendar-Admin are notified by email, and the event appears on the hidden "Pending Approval" calendar that is only visible to the Calendar-Admin.