Leave process summary
| Leave type | FRL form required? | Final approver | Workday processing | Information link |
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| Leave of Absence (Unpaid Leave) | yes | Provost | Completed by APS | COE: Leave - Faculty |
| Leave from Instructional Budget | yes | Dean | Unit adjusts costing allocation | COE: Leave - Faculty |
| Course buyout | yes | Dean | Unit adjusts costing allocation | COE: Course Buyout |
| Faculty Research Assignment (FRA) | yes | Dean | Unit adjusts costing allocation | COE: FRA |
| Summer Research Assignment (SRA) | no | Dean | Summer additional job | COE: SRA |
Time Off - Sick Leave
(if leave will be unpaid, see Leave of Absence) | no | Timekeeper | Faculty member completes timesheets in Workday | Workday Instructional Guide: Request Sick Leave - Faculty |
Time Off - FML| Live Search |
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| spaceKey | coe |
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| placeholder | Search COE Business Services Wiki |
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| type | page |
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| Cfm tabs page |
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| indexInGroup | 1 |
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| tabsPageTitle | What kind of leave? |
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| primaryTab | true |
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| colorPalettes | Default |
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| color | #0052CC |
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| id | 13kdubi4eox |
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| headerStyle | Filled |
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When is leave needed, and what kind?Requesting leave is not necessary for the following:Accrued sick leave or sick leave pool is being taken A UT administrative appointment will pay all or part of a faculty member’s salary. For example, appointments as Dean, Associate Dean, Director, etc. do not require requesting leave from the faculty position Faculty member will be paid by another department's faculty salaries account where they hold an appointment Official travel for research, teaching, administrative, State business, military leave (up to 15 days per year), etc., if all appropriate travel approvals have been secured in a timely manner Jury Duty For 9-month faculty, leave requests are not required during the summer session, during the period May 16-August 15
Leave and modified assignments - types and processes |
Central HR | noProvost | | Auibutton |
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| title | EVPP: Faculty Request for Leave form |
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| type | subtle |
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| url | https://utexas.app.box.com/s/z4bfvkanfmaqud6wli40dtjw4ret9or8 |
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| target | true |
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| Auibutton |
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| title | EVPP: Forms |
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| type | subtle |
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| url | https://provost.utexas.edu/faculty-affairs/forms |
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| target | true |
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| Auibutton |
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| title | EVPP: Leave & Related Policies |
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| type | subtle |
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| url | https://provost.utexas.edu/faculty-affairs/leave-related-policies |
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| target | true |
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| Auibutton |
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| title | Job Costing Tool example: Release From Instructional Budget |
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| type | subtle |
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| url | https://utexas.app.box.com/s/mkgkn5d2cpc4bmoduqqv0h7tehnxyli6 |
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| target | true |
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| Auibutton |
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| title | 3-Way Percent Calculator |
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| type | subtle |
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| url | http://www.math.com/students/calculators/source/3percent.htm |
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target | true| Research Reboot Program | no | Provost | As course release: none;
As summer support: add job | COE: Research Reboot Program |
In this section
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
| Live Search |
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| spaceKey | coe |
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| placeholder | Search COE Business Services Wiki |
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| type | page |
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| Panel |
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| borderColor | #BF5700 |
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| bgColor | #FAFAFA |
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| titleColor | #FFFFFF |
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| borderWidth | 2 |
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| titleBGColor | #BF5700 |
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| borderStyle | solid |
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| title | Useful links |
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| Auibutton |
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| title | askUS: Do faculty submit timesheets? |
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| type | subtle |
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| url | https://austin-utexas.custhelp.com/app/answers/detail/a_id/1356/kw/how%20do%20I%20do%20timesheets%20in%20Workday/related/1 |
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| target | true |
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| Cfm tabs page |
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| indexInGroup | 2 |
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| tabsPageTitle | Personal leave |
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| colorPalettes | Default |
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| color | #0052CC |
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| id | m5g16tnrz5r |
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| headerStyle | Filled |
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| Cfm tabs page |
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| indexInGroup | 3 |
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| tabsPageTitle | Professional leave |
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| colorPalettes | Default |
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| color | #0052CC |
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| id | 3vp33lwuvhb |
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| headerStyle | Filled |
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Other types of leave - faculty
Other leave types for eligible faculty include Funeral/Bereavement, Jury Duty, Witness Service, and more. See HR: Other Paid Time Off for eligibility and details.
Using the same procedure as for requesting faculty sick leave, the faculty member should select the appropriate time type from the drop-down menu (e.g. Emergency - Funeral/Bereavement, Jury Duty, etc.), and include a brief justification in the comments section. A video demonstration is available at Vimeo: Request Absence.
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Faculty leave types and benefits impacts
Source: FA/APS ServiceNow: Knowledge > Changes to Faculty Employment
| Expand |
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| breakoutWidth | 1800 |
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| title | Click here to view PDF document (2 pages) |
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| PDF |
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| name | Faculty Leave Types and Benefit Impacts (3).pdf |
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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.