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What is an RTA (Request for Travel Authorization)?The primary purpose of an RTA is to authorize employees for UT business travel. All business related travel requires a RTA, no-cost trips included. An RTA must also be submitted by faculty when a class will be missed (for any reason, including due to personal travel, etc). Below are detailed instructions for submitting and assigning your RTA. |
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The requester can track the REQ through the approval process and follow up if the REQ has not moved forward.
When your request is fully approved, you 'll receive a UT generated will receive an automated email with the subject Request “Request for Travel Authorization (RTA) TV######### approved approved”, see example image below. Note that once your RTA has been finalized, it cannot be changed in the REQ system. If you need to make changes to your trip, (such as a change to the dates, etc), Please reference this number in the email subject line of all related correspondence with staff.
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Changes to a finalized RTA
If the dates, funding accounts, or other details of your trip change after the REQ is finalized, please email your Area Head (or the Chair, if you are an Area Head) with the updated trip dates and any other details , (including updated disposition of duties plan for any changes to classes missed. This email should include affected classes), and be sure to list the TV######## number in the email subject line. (Be sure to notify TxGlobal of any updates to international travel as well.) The area head should the then forward this email to Michelle Belisle with their approval of the changes, and Michelle will make the updates in UT’s mainframe system of record (“DEFINE”). Be sure to notify TxGlobal of any updates to international travel as well.
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(Once an REQ is finalized, it cannot be changed in the REQ system, so you will not see the updates there. But our office will ensure they are updated in DEFINE.)
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