Please review the minimum lead times to get purchase/travel REQs to Michelle, and Guest Artist forms to Lily.
- Local Guests: 15 business days before first day of service.
- Out of Town Guests: 1 month before first day of service.
- International Guests/Companies: 3 month minimum. Request a meeting with Liliana as soon as possible to discuss the project. International guests could require extended application times.
- UT Students/Faculty/Staff: 1 month before first day of service. The Business Process for Students/Faculty/Staff has transitioned to Workday.
- Parking: 48 business hours in advance.
Purchases: allow at least 1 week for PO to be issued to vendor (or procard order to be placed) after an approved REQ is routed to our Finance Office (Group 00259)via your area head**. Reimbursement of materials purchases is an exception to the standard policy, and could possibly be denied by accounting.
Entertainment / Official Occasions (OOEF): submit OOEF form 1 week before event for pre-approval to ensure intended account(s) allow for entertainment. For larger events needing catering, submit 1 month before.
- Domestic and non-restricted foreign:5 business days before departure. Must route REQ to your area head for approval**, who will then route to Michelle.
- Foreign Restricted Regions: 5 weeks before departure. Texas Global must approve your travel in advance and needs time to review.
- Overview of Restricted Regions Travel
- See Current Restricted Regions List every time you plan foreign travel--it changes frequently.
- Go to this page to begin your TX Global approval request.
- You must still also route an RTA REQ to your area head. Attach the approval from TX Global to the REQ.
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