| Table of Contents | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Overview
Successfully defending your dissertation - also called the Final Oral Examination - is a requirement for the Ph.D. (UT Graduate Catalog). Before your defense, you should talk with your supervisor to clarify expectations, including how the meeting will be structured. We also recommend reviewing the Graduate School's Final Oral guidelines early in the process.
During the defense, students typically give a brief (10-15 minute) overview of the dissertation - summarizing key hypotheses, methods, and findings. Visuals or handouts are optional. Keep your presentation concise; the majority of the meeting is dedicated to questions and discussion with your committee.
Helpful Links
Reserve a Room for your Defense
Request for Final Oral (RFO) Form
Report of Dissertation Committee (RODC) Form
Grad School Email address (RFO and RODC submission): GradStudentSVCS@austin.utexas.edu
Working with your Supervisor
Throughout the dissertation process, your dissertation supervisor will be your main point of contact. Together, you'll decide when you are ready to schedule your defense. Your supervisor's feedback helps ensure your work is in strong shape before it goes to the rest of your committee.
Review your Program of Work
Your Program of Work must be reviewed and approved as part of the defense requirements. At the start of the semester you're defending, be sure to review your official Program of Work (via the Graduate Degree Planner), and notify the EDP Graduate Coordinator if you see any issues.
Scheduling your Defense
Once you and your supervisor have set a date, you will:
...
Final Orals must be held on campus and during regular business hours
They cannot be scheduled after noon on Fridays without prior Department Chair approval.
At least 4 committee members, including your supervisor, must be present
In-person attendance is not required, but if you are defending in person, you and your supervisor must be in the same room
If any member cannot attend (in person or remotely), list them on Page 2 of the Final Oral Request Form.
Request for Final Oral Form (RFO)
The RFO is the Graduate School's official notice of your defense and must be submitted at least 2 weeks before your planned defense date. Start early (at least 3 weeks before your defense) to allow time for gathering signatures and approvals. Make sure to send your dissertation to your committee before submitting the form. The completed form must be emailed Once completed, email the RFO to the Graduate School , at GradStudentSVCS@austin.utexas.edu
There are two ways to collect signatures for your RFO:
Electronically (recommended): instructions below
...
| title | Instructions |
|---|
Electronic RFO Instructions (DocuSign)
Before starting, notify your committee members that they will receive the RFO form via DocuSign for signature.
What You'll Need (gather this before starting the form!):
...
Name and emails for your: Supervisor, Co-Supervisor or Member 2, Members 3 & 4, EDP Graduate Adviser. (Members 5-7 are optional).
...
...
IRB approval details (if applicable): mark "yes" and include your IRB study number
Step 1: Start the DocuSign Form
...
...
Step 2: Track the Form
After submitting, DocuSign automatically sends the form to your committee for signatures. You can track and monitor the signature progress via DocuSign.
Step 3: Submit to the Graduate School
Once all signatures are complete:
Open the final email from DocuSign and click "View Completed Document"
On the DocuSign site, click "Download" and choose "Combined PDF" (this includes the certificate of completion)
Save the file, and email the PDF to the Graduate School at gradstudentsvcs@austin.utexas.edu
...
After your RFO is processed, you'll receive a Report of Dissertation Committee (RODC) form from the Graduate School. This form is used to report your defense results and will need to be signed by all committee members after your exam.
What to Expect at the Defense
Dissertation defense meetings generally go well! Some revisions of the document are almost always requested. Be sure to leave enough time after the defense to complete any edits and upload the final document before the semester graduation deadline.
...
Pass - Congratulations!
Reconsideration - Significant revisions needed; the committee agrees to review again without a second defense
Not Pass - Revisions required; a second defense must be scheduled
Fail - At least one committee member determines the dissertation is not acceptable, and rewriting is not permitted
After the Defense: Submitting the RODC and Dissertation
After your Defense
All your dissertation committee members and the EDP GSC Chair must sign the Report of Dissertation Committee Form (RODC).
...
Signatures must either be in-person on a printout of the form, or via Docusign
No proxies are permitted, and all signatures must be on the same form.
...
You will initiate this form online via the Graduate School: Report of Dissertation Committee Form
...
In the semester you're graduating
Email your completed RODC form and any other required documents to the Graduate School: gradstudentsvcs@austin.utexas.edu
Apply to graduate online
Upload your final, revised dissertation through the Graduate School's portal
...