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Moody College Equipment Checkout Rules |
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1.1 Equipment checkout services are allowed for currently appointed/enrolled Moody College of Communication faculty, staff, and student use only. Priority access of equipment will be given first to students, followed by faculty and staff.
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2. |
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1 Users are required to create online reservations a minimum of 24 hours in advance |
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and may be able to keep the equipment for |
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up to 7 days depending on equipment availability. 2.2 |
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Walk-in |
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and same-day reservations are not allowed. 2. |
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2.2.2.1 Scheduled time is contingent on room availability.
2.2.2.2 Reservations made without a corresponding appointment time may be subject to cancellation or rescheduling and are not eligible for “additions” at the time of checkout.
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3 All reservations will be pending in the system until approved by checkout staff. 2.4 Large reservations and multiple reservation requests from the same user or group should be placed a minimum of 48 hours in advance. 2.5 Reservation extensions (1X max, up to 3 days) are allowed, but not guaranteed.
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2.6 Equipment lab reservations should be made by the course instructor or TA a minimum of 48 hours in advance (excluding weekends).
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3. |
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1 Users |
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may be penalized on a per checkout basis for returning equipment late. A “checkout” may include one or more reservations returning at the same date & time. Penalties are as follows:
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3. |
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2 In addition to the above penalties, late fines |
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may be applied for late items.
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3 Equipment not returned within 48 hours |
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may be assumed lost. |
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After 48 hours, a financial bar may be placed on the user’s “What I Owe” account for the full replacement cost of all unreturned equipment |
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Student Judicial Services for Scholastic Dishonesty. |
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4.1 Cancellations may be made via email |
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or phone (512) 471-6565. 4.2 Users will be penalized on a per checkout basis for failure to cancel reservations (See 3.1 above).
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5.1 Abandoned/unattended equipment may constitute a penalty under the structure in section 3.1 above. |
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6.1 Users |
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may be penalized on a per checkout basis for returning equipment with missing |
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and/or broken components. A “checkout” may include one or more reservations returning at the same date & time. |
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Penalties are as follows:
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6. |
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2 Checkout privileges |
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may be revoked until full compensation for replacement/repair has been made.
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6. |
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3 Users will be given a minimum of 48 hours to return missing equipment, after which full replacement cost for missing items |
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may be billed to their “What I Owe” account. 6. |
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4 Refunds |
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may not be given for lost/missing equipment, even if the item is later found. 6. |
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5 Suspended patrons are |
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not allowed to be included as a group member on other users' reservations. |
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7. |
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1 Sand or Dust 7. |
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2 At heights (such as rooftops, ladders, etc.) 7. |
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3 In, on or around Water 7. |
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4 Extreme Cold/Extreme Heat 7. |
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5 High Humidity 7. |
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6 Explosives/Fire 7. |
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7 Car Mounted/Horseback |
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1 Weapons approval form must be submitted at least 10 days in advance.
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2 Approval letter must be kept on set during production. 8. |
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3 Fake weapons users must |
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provide equipment checkout staff with approval letter before checking out equipment. |
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9. |
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1 Real weapons are never allowed for any UT projects. |
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10.1 Project information must be included in each request for equipment. 10.2 Count, inspect and test all equipment before leaving equipment checkout. Once users leave equipment checkout, they are financially responsible for any damage or missing pieces (even if they didn’t use that piece of equipment). 10.3 Be sure that any damage or missing pieces are noted on the loan agreement form before leaving equipment checkout to avoid assuming responsibility for prior damage. 10.4 Return the equipment in good condition: equipment should be clean and free of tape or other residue, cables should be properly coiled and secured with the fastener provided. 10.5 Users are responsible for any damage due to their use of generators. |
10.6 Users are expected to be present during their check-in.
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11. |
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1 Equipment Replacement
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12.1 Travel with |
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Equipment
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12.2 For airline travel, equipment must be carry-on luggage only and not checked baggage.
12.3 International travel will be permitted by petition only.
13.0 Liability
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13.1 University of Texas at Austin, its governing board, officers, employees and representatives are not responsible for damages, injuries, losses, claims or liability of any kind or nature whatsoever, including legal expenses arising from the use or operation of the equipment. |
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14.1 Violation of any of these policies may result in permanent suspension of equipment checkout privileges. |
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Download and PrintClick here to download a copy of our rules: MCEC Rules September 2024 |
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