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The following describes the paper record destruction process used to dispose of hard copy records after a scanned image has been created and the quality of the image confirmed. Click here for a print version (PDF).
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Objective: | Destroy paper records that have been replaced by scanned images. |
Role: | Document Manager / Vault Administrator |
Tools: | Meridian University Operations vault |
Inputs: | Quality assurance (scanned records) process complete |
Outputs: | Destruction of paper records |
Controls: | TBD |
Measurements: | To be determined |
Procedures: | TBD |
- Conduct Image Quality Assurance (scanned records). Paper copies of records should be destroyed only after the quality assurance review is conducted.
- Is the record confidential? Yes: If the content of the record is confidential or sensitive, shred the paper record. No: If the content is not confidential, tear the paper record in half and dispose of it in the paper recycling bin. If you are in doubt about the confidentiality or sensitivity of the record, shred it.
End destroy paper records(hard copies of scanned records) process.
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