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At this time, the PMCS and CPC departments are not using the HUB account for reimbursements, and only use occasionally for HUB sponsored events. For this reason the Master Sheet must contain all the events and expenses recording as a whole. Later, when expenses are given to the budget office (Jan or Feb of the new year), CPC and PMCS expenses can be separated into their own spreadsheet and reported to the HUB Director. Additionally, the administrative personnel must be mindful that anytime HUB covers expenses, they must be charged and paid by CPC or PMCS, depending on the situation and agreements between departments. An IDT can be initiated by contacting Business Financial Services. Send documentation via BFS Invoice Tracker (https://utdirect.utexas.edu/apps/campus/invoicetracker/) and add any details such as accounts to charge (CPC or PMCS Expense Accounts) and instruct BFS to deposit into the HUB Income Account (see director for this information).
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