Incoming and Outgoing loans are separate record types. When creating a loan record, choose either an Incoming loan record or Outgoing. You cannot change the loan type after it is created. To correct a mistake, simply delete the incorrect record and create a new one.
To query incoming vs. outgoing loans, select “LoanIN”
- = Yes for incoming
- = No for outgoing
Loan ID
IL prefix for incoming loans, year expected for loan start date, next number within year
OL prefix for outgoing loans, year expected for loan start date, next number within year
IL.2022.#
OL.2023.#
Mnemonic
Not required. Shorthand to identify loan at a glance (e.g. “Stella-Brooklyn”)
General Loan Classifications
Loan Purpose
Purpose | Scope |
---|---|
Exhibition | for loan to external and internal exhibitions |
Collection | incoming loans for display in collection galleries (i.e., not associated with specific exhibition), and outgoing loans to external exhibitions organized by third parties |
Other | loan to conservator or other infrequent instances |
Loan Type (Security Group)
Type | Scope |
---|---|
Proposed | request and planning phase |
Active | loan is in request process with lender loan is secured loan is on site or within shipping jurisdiction |
Closed | cancelled, declined, completed (returned) |
Loan Status
Used to denote production timeline of the loan, to be updated as the loan progresses
Status | Scope |
---|---|
Approved | Loan confirmed, and agreement completed, but loan term has not started |
Cancelled | cancelled by external requestor |
Completed | returned to lender or returned by borrower remember to change the objects’ department classification to Inactive |
Current | borrower has custody of object |
Declined | request not approved by lender |
Not Assigned | default, avoid use |
Pending | planning, unconfirmed, no request sent |
Requested | loan request sent, but not approved |