Loans

Incoming and Outgoing loans are separate record types. When creating a loan record, choose either an Incoming loan record or Outgoing. You cannot change the loan type after it is created. To correct a mistake, simply delete the incorrect record and create a new one.

Loan Number

IL prefix for incoming loans, year expected for loan start date, next number within year.

IL.2022.#

OL prefix for outgoing loans, year expected for loan start date, next number within year

OL.2023.#

Mnemonic

Not required. Shorthand to identify loan at a glance (e.g. “Stella-Brooklyn”)

General Loan Classifications

Loan Purpose

Purpose	Scope
Exhibition	for loan to external and internal exhibitions
Collection	incoming loans for display in collection galleries (i.e., not associated with specific exhibition)
Other	loan to conservator or other infrequent instances

Loan Type (Security Group)

Type	Scope
Incoming Loan	Blanton is borrower
Outgoing Loan	Blanton is lender

Loan Status

Used to denote production timeline of the loan, to be updated as the loan progresses

Status	Scope
Pending	planning, unconfirmed, no request sent
Requested	loan request sent by Blanton, but not approved by lender
Approved	loan agreement completed, but loan term has not started
Current	borrower has custody of object
Completed	returned to lender or returned by borrower
Declined	request not approved by lender
Cancelled	request recalled by borrower
Not Assigned	default, avoid use