Loans
Incoming and Outgoing loans are separate record types. When creating a loan record, choose either an Incoming loan record or Outgoing. You cannot change the loan type after it is created. To correct a mistake, simply delete the incorrect record and create a new one.
Loan Number
IL prefix for incoming loans, year expected for loan start date, next number within year.
IL.2022.#
OL prefix for outgoing loans, year expected for loan start date, next number within year
OL.2023.#
Mnemonic
Not required. Shorthand to identify loan at a glance (e.g. “Stella-Brooklyn”)
General Loan Classifications
Loan Purpose
Purpose | Scope |
|---|---|
Exhibition | for loan to external and internal exhibitions |
Collection | incoming loans for display in collection galleries (i.e., not associated with specific exhibition) |
Other | loan to conservator or other infrequent instances |
Loan Type (Security Group)
Type | Scope |
|---|---|
Incoming Loan | Blanton is borrower |
Outgoing Loan | Blanton is lender |
Loan Status
Used to denote production timeline of the loan, to be updated as the loan progresses
Status | Scope |
|---|---|
Pending | planning, unconfirmed, no request sent |
Requested | loan request sent by Blanton, but not approved by lender |
Approved | loan agreement completed, but loan term has not started |
Current | borrower has custody of object |
Completed | returned to lender or returned by borrower |
Declined | request not approved by lender |
Cancelled | request recalled by borrower |
Not Assigned | default, avoid use |