General information
Full-time faculty members may request modified instructional duties (MID) for one long session semester (i.e. fall or spring) when certain personal circumstances prevent them from being able to perform their classroom teaching duties, and when such modifications are found to be in the interest of the University's instructional programs. MID allows the faculty member to substitute other pre-approved workload (research, service) for their classroom teaching duties. MID may be requested by any member of the faculty appointed full-time on the instructional budget in a long session semester.
MID is not a leave, does not stop the probationary clock, and modifies the faculty member's normal classroom teaching duties with non-instructional work as outlined in HOP 2-2240 Modified Instructional Duties.
Faculty who are approved for MID are not removed from the instructional budget, and are expected to continue to fulfill all of their other duties as members of the faculty during the period of modification. MID does not require a Faculty Request for Leave form or adjustment in Workday.
Where justified, a tenure-track faculty member may make a separate request for an extension of the probationary period.
Modified Instructional Duties should not be used where use of sick leave and/or Family Medical Leave is applicable. For example, a faculty member out for the birth of a child should use sick leave and/or FML while under doctor's care, but approved Modified Instructional Duties would cover the remainder of the semester. (See COE: Sick Leave and FML - Faculty for guidance on the use of sick leave and FML.)
Process
1) Before beginning, review HOP 2-2240: Modified Instructional Duties and EVPP: Modified Instructional Duties for detailed guidance and instructions.
2) Faculty members must submit a request for modification of instructional responsibilities in writing to their department chair. The written request must include the following information:
- how many courses are normally taught each year by the faculty member
- how many the faculty member will teach for the academic year of proposed assigned modified instructional duties
- a statement explaining the need for modified instructional responsibilities
- a written proposal describing in detail what work the faculty member will do in place of the applicant’s normal classroom responsibilities. This work may involve significant scholarly research, new course development, curriculum development, or other work done in the best interest of the university’s instructional program. The proposal must define a work product and must propose a method for evaluation of the work by the department chair or dean during the semester.
3) The department chair should review the request following the guidance in HOP 2-2240: Modified Instructional Duties, section F., "Application Review," and if approved,write a memo of support, including why the arrangement is in the best interest of the department, and confirming a method of evaluation. Both the faculty member's request and the chair's accompanying memo of support should be sent to COE-FacultyAffairs@austin.utexas.edu.
4) Dean's Office Faculty Affairs will review the request and forward to the Dean. If approved, the Dean will indicate approval either by email or memo, and return to COE-FacultyAffairs@austin.utexas.edu.
5) Dean's Office Faculty Affairs will forward the faculty member's original request, the chair's memo, and the Dean's approval to EVPP. Upon final review, the Provost will communicate his or her written decision to the applicant and the appropriate dean and/or department chair. The decision of the Provost is final.
5) Provost replies to the Dean, and the Dean notifies the department of the decision whether to grant the MID.
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
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