I. Faculty Onboarding | Start Here > Information Security

Upgrade your UT EID

• Access to university online applications requires an electronic ID (UT EID) and password, plus multi-factor authentication (see below).
• Upgrade your UT EID - many online services of The University of Texas at Austin are restricted and can only be accessed by those with upgraded UT EIDs.
  

Set up a DUO account and register your mobile device

• The university uses the multi-factor authentication service called DUO, to help make logins more secure.
• View instructional video for set up.

Acknowledge the university's Acceptable Use Policy

• The university requires that all employees and affiliates acknowledge its Acceptable Use Policy governing information technology resources by signing the form below.
• Complete acknowledgement here.

Create an enterprise email account

• University business conducted via email is through Office 365 (Microsoft platform).
• Login to Office 365 Management with your UT EID and password, which will take you to the "Create My Mailbox" page.
• Your new email address will end in "@austin.utexas.edu"
• Notify Carla Lanas (clanas@austin.utexas.edu) and Marsha Berkman (berkman@austin.utexas.edu) of your new email address.

Authorize Criminal Background Check

• The university requires a criminal background check, including a sex offender registry check, on applicants for employment, current employees, and university affiliates as required by university policy and state and federal requirements.
• The type of check performed will vary according to the position.
  • This reference chart outlines the type of background check required.
• You'll receive an email from the Background Check Administration requesting electronic authorization to conduct the background check.

Accept invitation to join the department's Smartsheet account

• You'll receive an invitation from Smartsheet to join our account; we use this online app to manage lab purchasing and other workflows.
• Click on the link in the Smartsheet notification to create a password.
• Note:  your enterprise email address + the password you created become your Smartsheet login credentials.
• You are added to our Smartsheet account as a free user; please do not sign up for a free trial for a Smartheet license.

View your home page in Workday

• The university uses the human capital management tool Workday to process appointments, time sheets, performance evaluations, and other personnel tasks.
• Login to Workday to explore your home page.  Note items under the heading "Awaiting your Action."  This is your inbox, with tasks for you to complete.
• You may also access your inbox by clicking on the inbox icon (upper right).
• Navigate back to the home page by clicking on the University of Texas logo (upper left).
• Workday is upgraded every six months, so items on the home page may change.