General Guidelines for P&T Review
- Link to full Guidelines document (Provost's Office)
- Selected sections linked below.
Timeline & Dossier Prep
Section A. Overview
- A.1 Introduction
- A.2 Levels of Review
- A.3 Final Recommendation/Decisions
- A.4 Eligibility to Vote on a Promotion Review Committee
- A.5 Expectations for Eligible Voting Members of Promotion Review Committees
- A.6 Minimum Number of Eligible Voting Members for Promotion Review Committees
- A.7 Areas of Review
- A.8 Eligibility to Write a BC/EC Statement
- A.9 Eligibility to Write a BC/EC Chair’s Statement
- A.10 Minimum Amount of Qualifying Service at UT Austin
- A.11 Professional Impact of COVID-19
Section B. Criteria for Promotion of Tenure-Track Faculty Members
- B.1 Years of Probationary Service at UT Austin
- B.2 Accomplishments in Rank
- B.3 On-Time Promotion Review of Tenure-Track Assistant Professors
- B.4 Accelerated Promotion Review of Tenure-Track Assistant Professors
- B.5 On-Time Promotion Review of Tenure-Track Associate and Full Professors
- B.6 Tenure-Track Instructors in a Probationary Status
Section C. Criteria for Promotion of Tenured Faculty Members
- C.1 Effective Years in Rank at UT Austin
- C.2 Accomplishments in Rank
- C.3 On-Time Promotion Review of Tenured Associate Professors
- C.4 Accelerated Promotion Review of Tenured Associate Professors
Section D. Department Chair and Dean Responsibilities
- D.1 Familiarity with Written Guidelines
- D.2 Unbiased Review
- D.3 Additional College/School Guidelines
- D.4 Managing Dossier Preparation for Faculty with Joint Appointments
- D.5 Conflicts of Interest
- D.6 Eligibility to Serve as Department Chair for a Promotion Review
- D.7 Eligibility to Serve as Dean for a Promotion Review
- D.8 Peer Teaching Observations
- D.9 Candidate Meetings
- D.10 Selecting External Reviewers
- D.11 Soliciting External Letters
- D.12 List of Internal Review Committee Members
- D.13 Verification of Dossiers
- D.14 Participation in Review Committee Deliberations
Section E. Candidate Responsibilities
E.2 Candidate Meeting with Supervisor
E.3 List of Internal Review Committee Members and Supervisors
E.4 List of External Reviewers
E.5 Candidate’s Review of Dossier
Section F. University Obligations
Section G. Promotion Dossiers
- G.1 Change of Rank Form and Summary of Votes
- G.2 Dean’s Statement
- G.3 Department Chair’s Statement (if applicable)
- G.4 Other Statements (if applicable)
- G.6 Teaching | (b) Candidate's Statement
- G.6 Teaching | (c) Summary of Average Ratings from CIS/CES
- G.6 Teaching | (d) List of Peer Teaching Observations
- G.7 Research | (b) Candidate's Statement
- G.7 Research | (c) Summary of External Research Grants (if applicable)
- G.7 Research | (d) Five Most Significant Works Completed in Rank
- G.7 Research | (e) Summary of Selectivity of Publication/Performance Venues
- G.7 Research | (f) Summary of Selectivity of Publication Outlets/Performance Venues
- G.8 Mentoring | (b) Candidate's Statement
- G.8 Mentoring | (c) List of Membership on Graduate Student Committees
- G.8 Mentoring | (d) List of Postdoctoral Researchers Mentored
- G.12 (1) Supplemental Materials:
- G.12 (a) Optional COVID-19 Professional Impact Statement (if applicable)
- G.12 (b) Students’ Written Comments from Course Evaluation Surveys
- G.12 (c) Peer Teaching Observations
- G.12 (d) Teaching Evaluations from Other Institutions (if applicable)
- G.12 (e) Teaching Portfolio
- G.12 (f) Five Most Significant Works Completed in Rank
- G.12 (g) Documentation Supporting the Status of Forthcoming Works (if applicable)
- G.12 (h) Book Reviews (if applicable)
- G.12 (i) Mid-Probationary Review Report (if applicable)
- G.12 (j) Comprehensive Periodic Review Report (if applicable)
- G.12 (k) List of Materials Sent to External Reviewers
- G.12 (l) Sample Solicitation Letter Sent to External Reviewers
- G.12 (m) Correspondence from External Reviewers Who Did Not Provide an Evaluation (if applicable)
- G.12 (n) Letters Solicited from Close Collaborators Requested by the Candidate (if applicable)
- G.12 (o) Unsolicited Letters Received Before BC/EC Review (if applicable)
- G.12 (p) Unsolicited Letters Received After BC/EC Committee Review (if applicable)
- G.12 (q) Additional Materials Required by Secondary Academic Units (if applicable)
- G.12 (r) Other Supplemental Materials Provided by the Candidate (if applicable)
- G.12 (s) Complete Documentation of Other Works in Rank
- G.12 (t) Works In-Progress or In-Preparation (if applicable)