Certification for HIPAA certification: viewing on Nov. 10th @11:30am, GWB fourth floor
Need to gather legislation on archives for Pat & Lorrie
Any other legislation that Victor needs to look into? --> Pat mentions her students' state archives projects, which she will share with group
Notes the constantly changing nature of law
King: national policy regarding access? --> Victor: HIPAA is close, but could be a stronger research access policy
Unmil: limitations of state-level laws/policies beyond cloud storage
Victor: might be useful to focus on state laws that are "bad"
Pat: metadata structure that we create should recognize that patients' relatives have privileged access (blank profile that allows access to materials that is not administrative)
King: would be helpful to have a synthesis of state laws regarding privacy/access of medical records because there is a general lack of understanding among mental health directors of what to do with archival health records
Victor: not sure how to compare/contrast laws across states because of the many variables (e.g., retention of various record genres) --> Lorrie: maybe need to just focus on one variable such as which states distinguish among genres); perhaps a focus on family disclosure at federal and state levels
Pat: hospital and state archives retention schedules (interpretation of HIPAA and state laws) are always changing
Unmil, Nitin, & Carson
HIPAA compliance: how we are going to include that information in our digital dark archives?
Carson is designing standards-based metadata schema for dark archives: includes elements for administrative, descriptive, technical, compliance, etc.
Nitin is working on operational infrastructure side (Archivematica); trying to extricate our server from iSchool server –> operational issues
Meeting weekly to discuss technical and conceptual issues
Nitin has created inventory of all scans on 12 disks and file naming convention structure
Created basic structure for encoding metadata --> student group is creating profile for extracting technical metadata from files
Unmil attended Hydra Connect meeting
Fedora support has completely fallen through due to movement from Fedora 3 to Fedora 4 --> need to talk to Mellon about this (Hydra cannot be used as infrastructure)
Discussion with Tom Kramer --> he suggested we don't use Hydra for digital archives, just for digital library
Saw several examples of Fedora and Archivematica used in tandem: most stored archival data outside Fedora; Fedora used for access delivery
Pat: mention of Bentley Library project, which is funded by Mellon