Anytime you schedule a meeting, a Meeting ID is generated. If you export the meeting to your calendar, the join instructions are automatically pasted to the calendar invitation.
You can edit or add to the pre-populated invitation text that is in your calendar invite to match your needs, such as providing more information, or a link to your privacy policy.
Note: Any edits to a meeting that is currently in progress will not take effect. The meeting must be ended and restarted for the changes to take effect.
How to Cancel a Zoom Meeting
Outlook Calendar with Zoom Outlook plugin
To cancel a meeting and remove it from the calendar in the Outlook desktop app:
1. Go to the View Switcher in the bottom left of Outlook and select Calendar.
- 2. Find the meeting on the calendar and double-click the meeting.
- 3. In the meeting invitation, go to the Meeting tab and select Cancel. The meeting invitation changes to a meeting cancellation.
- *Note: You can recover this meeting within 7 days from the Recently Deleted page on the Zoom web portal.
- 4. In the meeting cancellation, enter a message explaining the reason why the meeting was canceled.
- 5. Select Send Cancellation.
- 6. The meeting is removed from the calendar and the attendees receive an email message about the cancellation, just like you would for a meeting reminder.
How to Reschedule a Meeting
Outlook Calendar with Zoom Outlook plugin
Zoom client
- Click on Meetings, Upcoming tab, find and select the meeting, then click Edit.
- You can use it to update the scheduled time, however this is not necessary as the meeting can be started at any time as long as it available to edit.