Momentus Booking Roles Implementation Project

Driver	UT Momentus Admin
Approver	UT Momentus Admin, Org Admins (CCC, CNS, CSE, LBJ, MSI, MSB, UHD, SSW)
Contributors	Org Admins (CCC, CNS, CSE, LBJ, MSI, MSB, UHD, SSW)
Objective	Implement a consistent, scalable Booking Role framework to replace the previous Account Type and Booking Restriction model. The new approach centers on role assignment driven by SSO (UT) attributes to ensure accurate OSB access and space visibility across all participating organizations.
Due date	8/1/26
Key outcomes	Transition from Account Type to Booking Role framework, maintaining automated role assignment and access control through SSO and expanding automation where possible. Maintain contact updates upon login. Improve user login and OSB experience by leveraging Account Portal. Repurpose Booking Restrictions to set time, date, mix/max, restrictions on spaces.
Status	NOT STARTED / IN PROGRESS / COMPLETE

\uD83E\uDD14 Problem statement

UT Austin needs to transition from the custom Account Type + Booking Restrictions model to the Booking Role framework for several reasons: utilize the vendor’s module created specifically for access management, reduce

Scope

Must have:

Retain existing logic for Account Type assignment when transitioning to Booking Roles.
Update existing logic for Account Type as needed when transitioning to Booking Roles.
Build additional logic for Booking Role assignment.
Configure space, space class, booking roles, OSB framework within all orgs (except PTS, org 70).
Maintain contact check and update (name, email, department relationship).
Recommendations on Booking Restriction implementation.
Maintain Account Type auto-assignement for certain groups (students) that have booking restrictions.

Nice to have:

Not in scope:

Timeline

\uD83D\uDEA9 Milestones and deadlines

Milestone	Owner	Deadline	Status

\uD83E\uDD14 Problem statement

Scope

Timeline

\uD83D\uDEA9 Milestones and deadlines

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