Effective August 24, 2023, the forms listed below must be submitted via the Provost's Office ServiceNow Portal.
Who submits which form?
Forms initiated by department:
The following forms are submitted by the Academic HR Partner of faculty members' home departments, and routed to COE Faculty Affairs for review and approval:
Election to Combine
External Appointment for Tenured Faculty
Faculty Lateral Reclassification
Instructional Overload
Modified Instructional Duties
Personal Circumstances Flag
Posting Exemption
Prior Approval Request (PAR) - Professional-track faculty
Request for Leave of Absence
Forms initiated by COE Faculty Affairs/Dean’s Office:
Departments should email COE-FacultyAffairs@austin.utexas.edu to initiate the requests listed below. The Dean's Office will submit these forms in ServiceNow on behalf of departments:
Administrative Position
Dual Career Program
Emeritus Nomination
Endowment Holder
Faculty Retention
Phased Retirement
Pre-Review
Prior Approval Request (PAR) - Tenured and tenure-track faculty
Probationary Period Extension
Provost Approvals
Unit Transfer
Starting the form
Link to forms: Provost's Office Faculty Affairs & Academic Personnel Services Portal> "Complete Forms."
How to complete the top section of a form:
Routing the form
COE Required Approval Routing for forms submitted by department Academic HR Partner:
Form | Faculty member | Chair/Chair Delegate | Dean's Staff | Dean/Dean Designate | COE Wiki link |
|---|---|---|---|---|---|
Election to Combine (or to rescind previously-approved combined service) | Add faculty member | Add department chair | Sonja Runberg (skr2347) | Beth Maloch (malochb) | |
External Appointment for Tenured Faculty | Add faculty member | Add department chair | Karla Steffen (steffek) | Beth Maloch (malochb) | External Employment Guidelines for Tenured Faculty > External Appointment |
Faculty Lateral Reclassification | n/a | Add department chair | Karla Steffen (steffek) | Beth Maloch (malochb) | |
Instructional Overload | n/a | Add department chair | Karla Steffen (steffek) | Beth Maloch (malochb) | |
Modified Instructional Duties | Add faculty member | Add department chair | Karla Steffen (steffek) | Beth Maloch (malochb) | |
Personal Circumstances Flag | Add faculty member | Add department chair | Sonja Runberg (skr2347) | Beth Maloch (malochb) | |
Posting Exemption | n/a | Add department chair | Karla Steffen (steffek) | Beth Maloch (malochb) | |
Prior Approval Request (PAR) - Professional-track faculty (Tenured/tenure-track PAR form is submitted by COE Faculty Affairs) | n/a | n/a | n/a | n/a | 9-month: Hiring Professional Track Faculty 12-month: Hiring Research Faculty |
Request for Leave of Absence | Add faculty member | Add department chair | Karla Steffen (steffek) | Beth Maloch (malochb) |
|
CSU Workflow Summary - ServiceNow APS/Faculty Affairs forms
Source: Academic Consortium 9/19/2023
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.