Students can create their own Zoom meetings. Here are instructions for creating and managing a meeting.

Create a Zoom Meeting

1. Access your UT Zoom account at utexas.zoom.us
   
   
   

2. Click on the "New Meeting" button to create a new meeting
   
   

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3. Click on the "Invite" button to invite others to your meeting and share your Meeting ID with them
   
   

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Managing Zoom Meetings

Zoom has extensive controls for managing meetings. Here are some abbreviated instructions to give you an idea of what is available. For further instructions you may access helpful short videos and directions under Video Tutorials in your utexas.zoom.us account

The Participant Window 

• Access this via the link in the Zoom toolbar at the bottom of your live Zoom session.

• This window will list the names of attendees and allows students to raise their hands and react without having their camera on using non-verbal icons

• Remember that students with raised hands are moved to the top of the window

• TIP: This is where the host can access the handy "Mute All" function in case people's mics are on and causing distractions

The Chat Window 

• Access this via the link in the Zoom toolbar at the bottom of your live Zoom session.

• In this window, students can ask and answer each other’s questions in a chat thread

• Chat can be saved

The Whiteboard 

• The whiteboard is under Share (right after the desktop)

• You need the whiteboard controller open to use the whiteboard

• Participants in the meeting can annotate the whiteboard and the whiteboard can be saved

Basics of Screen-Sharing

1. Make sure that you have your PowerPoint deck open and ready to go
   
   
   

2. When you are ready to display your slides, share your screen by clicking the Share Screen button at the bottom of your Zoom window. Then select your PowerPoint deck from the available options to share
   
   

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   This video walks you through the steps  
   
   

   
   
   
   

3. Click the Slide Show tab at the top of the PowerPoint window that opened when you selected your PowerPoint deck, and then click the Set Up Slide Show icon
   

   
   
   
   

4. In the Set Up Show window under "Show type," select "Browsed by an individual (window)" then click OK
   

   
   
   
   

5. After these setup procedures you may Play your PowerPoint deck and begin your presentation
   
   
   

6. Once you are finished you can stop your screen share by clicking the red Stop Share button at the top of your Zoom window

Recording a Zoom Meeting

• Students are able to record Zoom Meetings but they cannot save their recordings to the cloud

• To record a meeting, click the Record button on the bottom toolbar and choose the option to Record on this Computer to save your recording locally (to your computer)

• When you want to stop your recording click Stop Recording in the upper left portion of your meeting window. The recording will save to your computer's hard drive and you can then move it to UTBox or Canvas from there

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Optimizing Applications You're Sharing

Group presentations