Below you will find information pertaining to the financial responsibilities of the department and its stakeholders.

PURCHASING

Purchases

A summary of university purchasing policies, procedures, departmental forms, and how to request an exemption when needed.

Reimbursements

A guide to business-related expenses, what can and cannot be reimbursed, processing timelines, and best practices.

Entertainment

Expenditures of university funds for entertainment should support the institutional mission, and must serve a business purpose.

Generally, entertainment expenditures include food and beverages, facility rentals, flowers, invitations, and other similar expenses.

TRAVEL

Self-Service Travel Guide

A step-by-step guide to requesting and booking UT-related travel.

International Travel

Requests to travel internationally involve several levels of authorization across multiple administrative offices. Timelines are lengthier, and the requests are more complex.

Travel Reimbursements

Timelines for submitting receipts and expecting payments. Tips on travel-related vs. non-travel-related expenses. Spending limits.

Concur

A full-service travel agency, with an app, and access to 24/hr help.

UT Travel Policy

Restrictions and requirements set forth in the HBP.

UT Travel Management Services

GUEST ARTISTS

CO-SPONSORSHIPS

An event or function is funded as a 'co-sponsorship;' when it is planned, hosted, and sponsored by an external organization or student group.

UT participates in, and benefits from, the event, and also receives recognition for the co-sponsorship.

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