Technology Toolkit
- Burgess, Morgan
- Sergio Martin
You will find resources on this page that can be used to work remotely for during campus closures for inclement weather, delayed openings, scheduled telecommuting, or other emergencies.
Secure Connections
Two-Factor Authentication with DUO -
To better protect the security of your online information, many services like Office 365, VPN, UTDirect, and Workday require two-factor authentication (2FA) to access. DUO is the application we use for two-factor authentication.
One authentication factor will be something you know (your UT EID password, which you have already entered) and one will be something you have – such as a smart phone or other mobile device. That device can be one of many options. The recommended option is to use a smart phone or tablet such as an iPhone or an Android device.
The first step in activating your two-factor authentication is to enroll your device with your EID account. Once your device is enrolled, you will use that device to complete the authentication process when you log into any University two-factor protected web application. You will need your chosen device handy to complete this process.
Getting Started with Two-Factor Authentication
Authentication Methods and Instructions
Virtual Private Network -
Off-campus access to certain internal IT resources requires connection to the Virtual Private Network (VPN) service. This service is available to UT Austin faculty, students, staff, official visitors, and certain affiliated workers. You'll want to connect to this to get started working remotely.
Connecting to the UT VPN Service
UT VPN Service with Two-Factor Authentication
Remote Desktop -
Remote desktop software allows a desktop computer to run in one location, while being accessed from another. Ex: you can access and interact with your university machine with a personal laptop. Search "remote desktop" from your Windows Start menu or from the iOS Finder to open the remote desktop program.
Communication
UT Telephones through MS Teams
Basic and Business phone subscribers may now activate MS Teams Phone Calling Service to receive and place calls using their UT phone number. The calls are fully encrypted and secured.
Call Forwarding and Voicemail -
Incoming calls you receive on your office phone can be forwarded to a home or mobile phone while you are out of the office. Voicemails can be accessed over the web from anywhere.
Conference Call Bridges -
ITS provides telephone and voices services (VoIP, analog and phones) to colleges and departments at university owned/leased facilities in greater Austin.
All University VoIP phone lines have a Personal Telephone Conference Bridge also referred to as Meet Me Conference. Meet-Me Conference bridge capacity is 10 participants (yourself + 9).
Email -
Office 365 mail is the cloud-based email and calendar system that is provided by ITS for UT Austin as part of the larger Office 365 application/productivity suite. You can access your Office 365 mailbox through a mail client like Outlook or on the web using your @austin.utexas.edu email address and UT EID password.
Two-Factor Authentication for Web-Based Email
Other Email Services
- Group Email - send mass email to the university community
- Secure Messaging - Transmit sensitive messages and data securely to anyone who can login to UT Direct
- Urgent Email System - Send urgent bulk emails to all students and employees
- UT Lists - Email forums for teaching and collaboration
- UT Mail - UT Gmail service
Chat -
Microsoft Teams is a chat-based work space that allows you to chat, meet online with audio and video conferences, share and collaborate on files, share screens, in addition to calendar scheduling capabilities. Teams is available to users with an Office 365 mailbox and can be accessed on the web, as a desktop or mobile application.
Collaboration
Files -
Store, manage, and collaborate on files in the cloud using OneDrive, UTBox, Google Drive, or a file share server set up by your working group or department.
Login
Meetings and Web Conferencing -
Web conferencing tools like Microsoft Teams, Google Hangouts, and Zoom enable faculty and staff to create and share presentations and online training materials.
Login
Office 365 Services -
Office 365 productivity tools are available to university students, faculty, and staff with an Office 365 mailbox. These tools assist with document management and storage, communication and collaboration, workflow automation, task management, project management, and more.
Available Applications & Services:
- Forms - create surveys, polls and quizzes
- Office Online - Excel, PowerPoint, Word, OneNote
- OneDrive - Store files you can access from anywhere
- OneNote - Digital note-taking
- Outlook - Manage your mailbox, calendar, and contacts
- Planner - Organize and assign tasks and projects
- Power BI - Create visual dashboards and reports
- Project Online - Premier project and portfolio management
- Sharepoint Online - create and manage team content, sites, and document libraries
- Stream - Create, upload, share, and discover video
- Sway - Presentation publishing tool with modern digital design features
- Teams - chat-based hub for teamwork and collaboration
- To-Do - Personal to-do lists for any project or task
- Visio Online - create vector diagrams
- Yammer - Office 365 integrated employee social network
Timekeeping
Workday -
Workday is The University of Texas at Austin's new system for human capital management and payroll (HCM/Payroll).
Getting Help
UT Service Desk -
The Service Desk provides the University of Texas community with a centralized point of contact for help with a variety of topics, including questions concerning information technology, business processes, services, applications, and navigating IT @ UT.
Monday-Friday 8:00am - 5:00pm
(512) 475-9400
hep@utexas.edu
ServiceNow -
ServiceNow is the service and incident management system for Information Technology Services. You can report an issue to the Service desk, search self-help articles and FAQs, review alerts and outages and more.