Pre Travel

All travel requires Director approval. 

• Two weeks' advance notice is required for local travel
• Six weeks' advance notice is required for international travel

Use the following link to make your request online

• https://utdirect.utexas.edu/apps/services/requests/
  
  • Under Expense Request, Create Travel Authorization Request (RTA)
  • Send request to Sid by using UT EID: ic7484 in the “Assign to UT EID” field.
• If unable to complete online RTA, Click Here for paper form

• You will receive an automated email letting you know your RTA has been approved. This email will include a link to the UT Policy/Handbook of Business Procedures for your reference
  • Use Concur online tool to book your airfare through UT
    • https://travel.utexas.edu/travelplanning/concur-booking-tool
  • Texas Hotel Occupancy Tax Exemption Certificate - Click Here
  • Registration can be paid with the ProCard. Contact Sid to schedule payment.
  • Only use UT-approved car rental vendors
    • Avis
    • Budget
    • Enterprise
    • Hertz
    • National

Post Travel

Receipts are due within 7-10 business days of return date

• Proof of payment is required on all receipts

Submit receipts for the following (if applicable):

• Hotel
• Meals (no receipts needed, per diem will be paid)
• Transportation
  • Airfare
  • Rental car
  • Taxi/Uber/Lyft (20% tip max; provide to and from location descriptions i.e., airport to hotel, hotel to event)
• Other
  • Registration/membership
  • Tips
  • Wifi
  • Toll fees
  • Parking