Pre Travel

All travel requires Director approval. 

• Two weeks' advance notice is required for local travel

• Six weeks' advance notice is required for international travel

Use the following link to make your request online

• https://utdirect.utexas.edu/apps/services/requests/

  • Under Expense Request, Create Travel Authorization Request (RTA)

  • Send request to Sid by using UT EID: ic7484 in the “Assign to UT EID” field.

• If unable to complete online RTA, Click Here for paper form

• You will receive an automated email letting you know your RTA has been approved. This email will include a link to the UT Policy/Handbook of Business Procedures for your reference

  • Use Concur online tool to book your airfare through UT

    • https://travel.utexas.edu/travelplanning/concur-booking-tool

  • Texas Hotel Occupancy Tax Exemption Certificate - Click Here

  • Registration can be paid with the ProCard. Contact Sid to schedule payment.

  • Only use UT-approved car rental vendors

    • Avis

    • Budget

    • Enterprise

    • Hertz

    • National

Post Travel

Receipts are due within 7-10 business days of return date

• Proof of payment is required on all receipts

Submit receipts for the following (if applicable):

• Hotel

• Meals (no receipts needed, per diem will be paid)

• Transportation

  • Airfare

  • Rental car

  • Taxi/Uber/Lyft (20% tip max; provide to and from location descriptions i.e., airport to hotel, hotel to event)

• Other

  • Registration/membership

  • Tips

  • Wifi

  • Toll fees

  • Parking