| Item | Who | Notes |
|---|
| Carla | - They are currently using AAT, they are currently deciding to adopt something else.
- They decided to go with ArchivesSpace because members of the Orbis Cascade Alliance are using AS.
- They are engaging in a pilot this year - 4 to 6 members are going to start using AS without any training.
- The pilot members will start using AS and along the way they will create documentation for later adoption by all members of the allliance
- The training modules will be based on this one-year pilot - 4 Orbis members are volunteering to participate in the pilot.
- They are not going to be official members, though, which means that they won't be receiving the documentation from AS
- Esther: Did they talk about the migration process?
- Well because they were using AT, it was another reason to go with AS
- Orbis Cascade members pay a fee for Orbis to host multiple instances of AS
- Carla added to the Resources section of the wiki, NWDA draft of the cost of receiving the AS service (software and training through Orbis Cascade)
|
| | Jessi | - She did a search for institutions associated with Archivist Toolkit (AT) and AtoM.
- 2 out of 3 responses had previously used Archivematica (Possibly worth a follow-up. Since Archivematica isn't meant for archival description management, they may have convinced themselves that Artefactual didn't offer the right tools without actually testing its ArchivesSpace (AS) equivalent)
- 1 had used AT so AS was the natural step forward
- Jessi listed quotes from respondents are in the Resources section of the wiki (see links to pages above)
- No responses from folks that are using AS as a nonmember - but members' impressions are that AS/Lyrasis would work well with non-members
- Jessi thinks that ArchivesSpace will be an easier sell as far as ADMS because it seems to have a much wider adoption
- Esther: What about migration issues?
- For all the folks who used AT - there is a direct migration path (migration scripts) so reaction is varied but net positive
|
| | Esther and Paloma | - Collection maintenance week, Esther and Paloma re-imagined space management - shifting from word docs to excel with formulas for finding available box space more quickly
- Identifying misplaced or mis-shelved collection materials
- They are willing to share the new Excel template for the space tracker on the wiki
|
| | Amy | - HRC has a digital archivist position available
- The position used to be part of Archives & Manuscripts but now the position will report to Digital Collections Librarian, Liz Gushee, and digital initiatives
- The hiring committee includes Liz Gushee
- The position closes in February
- The major focus of the HRC strategic plan is to make access (both online and onsite) more research friendly and
- Restructuring - less collection-focused and more of a unified body of primary resource materials, albeit in different formats
- Starting April 1st, HRC will be open all day on Saturday
- Potentially scaling back project positions and creating more full time positions
- The Gabriel Garcia Marquez collection project is starting this spring and Daniella will be working on that
- The finding aid will be in both English and Spanish
- Partnership with the Benson
- [Emergent topic of general interest: Cultural heritage as a commodity]
|
| | Ece | - Trying to get faculty to come to the realization that they can't just dump a project on library technical staff - they have to take ownership of that project
- She performs a lot of translation work between technical staff and content experts
- Her role is to facilitate relationships between faculty and the libraries to see each other's perspectives in order to build sustainable projects
- Primary resources haven't been part of this discussion but controlled vocabularies and metadata have
- Building Portal - Global Middle Ages, medieval history portal which has raised questions:
- how do you organize the information online
- how to do preserve what's created
- how do you document complexity
- how do you describe scholarly resources created for digital spaces
- Ece will have another year to work on the project
- Ece will send the link to summary report based on recent digital scholarship survey/also May symposium on digital scholarship in medieval studies
|
| | Evelina | - Working on huge processing project
- Doing an archives presentation for lawyers from all over the country currently in town for a conference
- Digitization of the collection is ongoing and Evelina will preview the new site during the presentation
|
| | Carla | - The Benson will also have restructuring
- New Associate Director of Scholarly Resources for the Benson
|
| | Jessi | - Jessi is working on digital projects for university archives
- She wants to coordinate digital projects for classroom use
- She wants to improve the online presence of university archives records and projects online
- Selection and digitization
- Document what the scope of the university archives
- Needs to get a list of priorities for things to digitize - looking at research requests for most frequently requested
|
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