Staff Training and Professional Development 

Purpose: 

These resources should be an introduction and/or refresher for many of the UT specific systems. As this is an evolving resource, we would ask that you share feedback on useful topics or resources.  

Training Resources Created by ECE HR:

• General Administrative Training: initial administrative training guides, plans, options, learning styles and FAQs https://utexas.box.com/s/s7l7p9xp0vvfrztzlu0bfn4x5snvnmpf

• Workday: Hiring student employee visual guide, ending a position video guide, comments examples, ACA information, stop-gap examplehttps://utexas.box.com/s/oas6eq6zginc6o3ecs50w7rz5voxufe2

• FRMS: Account transfer guide, creating TRB video guide, scholarship guide https://utexas.box.com/s/i0lqmv5i5yokvu6hs3nv5p1cwosws09n

• DEFINE: Guides, flowcharts, cheat sheets, videos for processing VP2, VP1, VPE, GG8, GG9, GO7, vendors, invoices, vouchers https://utexas.box.com/s/yhlllyhxm0bcbutzih98j5ykgtlzn2qg

• Object Codes: Commonly used object codes list/examples, object/commodity codes powerpoint, object codes matching & BINGO games https://utexas.box.com/s/pgi4w0lne7vzix6bg87uklrqrjv221ic

• ProCards: Processing guide https://utexas.box.com/s/zsphy91n0kfaeqzknract7rsuh5dzkmk

• Contracts: VC1 guide, contract/PO information https://utexas.box.com/s/lijyofuuj40x7xjnzml1z5bxm6iia4el

• Travel: General notes, travel processing guide, reimbursement email template, reimbursement calculator, VP5 guide https://utexas.box.com/s/dw6j4rud0aes9uxze7evauhb96ros08d

Accounting and Financial Management Training Resources includes resources on a variety of topics such as DEFINE, Accounting Basics, Inventory, Scholarships, Vouchers, EOM and much more.

Financial Fundamentals (Self-Paced Learning) is intended for anyone new to UT financial systems, whether you are a document initiator, approver, or viewer of financial-related data. The lessons in this course are designed to teach the foundational concepts of UT financial systems. While course content is presented for an entry-level audience, experienced users may find individual lessons helpful as a knowledge refresher.

FRMS Training Resources provides information on Transfers, Awards, Inventory, and UT Market.

Note: For additional training resources, please visit the Finance Training Resources page. 

UT Learn is UT Austin’s employee training management system.

AskUs is a repository of answers to frequently asked questions about university-wide systems and processes. If you do not find the information you're looking for, use the Ask a Question tab to get support from an askUS Support team member.

COLA Training Resources for Senior Staff (Business, HR, and Finance): Contains videos and materials from COLA business, human resources, and finance training sessions as well as related college policy information, tools, etc. 

Workday Resources: 

Workday Training provides Instructor-led and Self-paced learning on topics related to Workday.

Workday Documentation includes links to documentation and resources by category: HR Processing, Academic and Student Employment, Timekeeping and Security, Job Costing and Financials and Mass Process Guidance.

Workday Reporting provides information on available reports and dashboards in Workday, job costing and financials reporting, ERP report runner as well as training videos and FAQs.

Workday Financial Transaction Guidance provides resources on Allocation Details, Account Balances, Fringe, Encumbrances, Stopgap Accounts and Retroactive Costing Changes.  

Workday Qual provides a testing environment to safely work through tasks, search for information, and test out business processes. 

 Upcoming University Workday Training Opportunities: 

askUS Self-Paced Learning allows users to engage in training lessons and exercises at their own pace and convenience. 

Virtual Instructor-Led Training (ILT) courses are held via Zoom and require registration via UTLearn. 

The complete schedule of courses is available on the Upcoming Instructor-Led Training (ILT) events list. 

Professional Development: 

College of Liberal Arts Professional Development Fund 

UT Staff Council Professional Development Resources 

UT Staff Council Professional Development Grant Program 

LinkedIn Learning gives information on how to get started, recommended learning for UT staff, and FAQs.