Texlinx Searching Tips

To Search for Users

• The wildcard symbol is %

• For Divisions, enter % in division field

• Individual Bar Code, enter % in Individuals Barcode

• Then click on each user to see their role & division

Search Syntax in Texlinx

• If these instructions don't provide you the syntax you need, visit Search Syntax on the Texlinx site

Search for All Boxes Held by a UT Division

1. On the Home screen, click on the Boxes tab

2. Enter "721" in the Organization Quick Description (721 is UT Austin organization number, and your organization will display with that parent code)

3. Click Search

4. The boxes held in the SRC for your department will display

5. To export, click on the printer icon and copy the reports page contents to a spreadsheet

Note: You can use this search template to search for Files, Microforms, etc. Boxes are the most common type that has activity.

Search for Specific Records

Search for a department and destruction date

1. Enter the name of the department in Organization Quick Description (it will search entire name for the term)

2. Enter the Eligible Destruction Date

   1. Options include specific dates or keywords using keywords and operators such as earlier "<" or later than ">"

3. Click Search

4. To export, click on the printer icon and copy the reports page contents to a spreadsheet

Open

Search for a Specific Box Number or Numbers

1. Enter the box number in the Agency Box # field

   1. Options include one or more box number and ranges uses keywords and operators, e.g.,

      1. 5196 (will find 5196)

      2. >5196 and <5199 (will find 5197 and 5198)

      3. >=5196 AND <=5199 (will find 5196, 5197, 5198, and 5199)

2. Click Search

3. To export, click on the printer icon and copy the reports page contents to a spreadsheet

Open