SCL Events Process
When working with a vendor for an event, please ask these three questions:
Have you worked with UT Austin before?
Do you require a deposit or prepayment?
Do you require a signed contract?
If vendor has worked with UT before and does not require a deposit or signed contract
After the event:
Email both the Official Occasion Expense Form (OOEF) and Invoice together to sclbiz@utexas.edu
Email subject/content should say:
“Request to pay invoice for [Event Name] on [Event Date]. Please see attached OOEF and invoice.”Make sure event names and dates match on all documents.
If vendor is not in the system
Email sclzbiz@utexas.edu with:
Vendor/payee name
Vendor email address
Event name and date
If vendor requires a deposit
Submit a Purchasing/Payment Form
Select New Purchase
Fill out the form and attach the quote
You do not need to include Product Name, Quantity Item/Catalog ID, or Item Cost per Unit
If vendor requires a signed contract (with or without deposit)
Submit a SCL Contracts Submission Form.
Fill out the form and attach the agreement (Word doc preferred)
Important: After attaching files, click Submit (to ensure they reach us). Then finish filling out the form and click Complete