Wiki Admin + How-To
Only faculty, TAs and staff can perform these actions.
Wiki Admin Privileges
Current admins as of March 2023:
Add a new user to the wiki
Adding a user to a group is important because it dictates what they can add/edit/delete on the Wiki.
About Groups
About groups + space permissions
Important: The user must have had to log in to the wiki system at least once for them to be added. To do this they must:
Visit the wiki (being on this page right now counts)
press the log in button on the top right corner
log in with their EID
To add someone new as a wiki editor, make sure you, a current editor, are logged in
Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
Press "Custom space user management"
Above "Membership," press "Add Users"
In the Select Groups field, begin typing the entire group name. The groups are:
utprint-facultystaff
utprint-grads
utprint-ta
utprint-risofellows
utprint-students
In the Select Users field, type in the person's EID, email, or name
People can be members of multiple groups.
Add an editor to a single page
The user will have had to log in to the wiki system at least once.
Go into editing mode in a page. In the top R corner, press the + button.
See and Edit Groups; Delete members
About Groups
About groups + space permissions
Make sure you are logged in
Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
Press "Custom space user management"
In the left column, click on the group you would like to edit
You will be able to see the names of the group members in the right "Membership" column
Click on a member; you can now press "Delete User" above the membership column
Reordering sidebar
Make sure you are logged in
Press "Space Tools" on the bottom left corner of the Print Wiki (on any page)
Press "Reorder pages"
Drag and drop pages into desire hierarchy/order
Make a New Page
Press the create button at the top. The page will be created under the page you are currently on.
For example, if you are on plaster, it will create a subpage of plaster. See reordering sidebar if you accidentally make it in the wrong place.
You can also create from a template. There are some "space templates" that will come up first that have been made to mimic pages on this site.
Macros are your friend! Insert one by pressing the plus at the end of the toolbar.
Change page permissions
About Groups
About groups + space permissions
Make sure you are logged in
Go to the page you want to restrict
Press the three dots beside share
Press Restrictions
Choose "editing restricted"
Add the group you want to allow. Type the whole name, starting with "sculpture"
Backup and/or make a printed book version of the wiki
Make sure you are logged in
Press "Space Tools" on the bottom left corner of the wiki (on any page)
Go to "Content Tools"
Go to "Export" subheading
Export as XML or PDF, or even better, both! At least every 6 months, do a full XML/PDF/HTML backup.
PDF is what you want if you want to print it out. Make sure to check the page numbers option.
Let it do it's thing
When it's down, press "Download" under the progress bar.
Upload it to the Wiki Backup Box Folder. You can see previous downloads here.
Wiki Training for New Admin
New wiki admins should be trained on all of the above, plus macros. A comprehensive list is below:
User management: how to add new users, modify privileges of different user groups
Editing and viewing restrictions: how to add editing and viewing restrictions to pages and sections
Macros: how to use macros, including adding a table of contents and a page tree
Data organization best practice: how to use headers to generate a table of contents; how to use page trees and TOC; how to organize pages and sub-pages
How to backup wiki
How to ask IT for help with Wiki
How to make and use templates