Mayra Smith

Senior Administrative Associate
tel: 512-232-0869
mayra.smith@austin.utexas.edu
SEA 2.448

Course Scheduler

• Support Associate Chair of Undergraduate Education on Course planning, scheduling, inventory and catalog edits

• Final exam scheduling

• Course Evaluation Surveys (formerly CIS)

• Grade representative (interface with practicum coordinator and undergrad advising as necessary)

Department Events

• Planning, developing and executing department events

• Entertainment purchasing, catering, payment processing

Seminar Coordinator

• communications, scheduling, calendar invites, food ordering

• Visiting speaker support, schedule, travel, honorariums

Travel

• Faculty and graduate student travel authorizations, travel reimbursements and awards

• Conference registration

General Operations

• Room reservations, classroom tech maintenance and updates

• Docusign unit contact

• Website updates

Community Engagement and Special Projects

• Website and wiki updates; directories/contact info and email list-servs

• Hire, supervise & develop projects for workstudy student

• “Sunshine Committee” events, special projects

• Assist in identifying ways to streamline workflows and improve service and support

April Higgins

Administrative Associate
tel: TBD
email: TBD
SEA 2.448

Finance and Purchasing

• Understand and communicate purchasing policies; develop/improve purchasing procedures for the department

• Department purchasing including tech, equipment, instructional supplies, office supplies, break room supplies

• Faculty/lab purchasing including software, tech, professional memberships, subscriptions

• Department ProCard

• Department equipment inventory; tagging and annual certification

• contracts and vendor setup, invoices, bill pay

• reimbursements

Building & Operations

• Space coordinator: renovations, office allocation, research space management, equipment maintenance, fire and safety, space audits, telephone audits, surplus removal, storage space maintenance

• Building contact: keys, badge access, facilities requests, mail, eship global, coordinate deliveries

Research Administration

• Participant incentives support (Tango, cash advance, gift cards)

• Partner with lab personnel to support lab needs

• Facilitate project manager workshops for cross-training and community building

General

• manage inventory

• onboarding new personnel, telephone/equipment needs

• oversee projects with workstudy student

Kelly Lessard

Graduate Program Coordinator
kelly.lessard@austin.utexas.edu
tel: 512-471-5190
SEA 3.402

Graduate Program Administration

• First point of contact for grad student and grad program.

• Liaison between Grad Program and the Department, the Office of Graduate Studies, CNS, the International Office, HR

• Assist Associate Chair of Graduate Education and grad committees in scheduling, preparing, reporting for meetings, provide data requests

• Maintain grad student records, handbook, alumni database and job placement

• Take lead in grad program events, orientation, grad student events, welcome/end of year parties

Academic Employment and Funding

• Process TA/GRA workday appointments, tuition payments, fellowships/awards

• distribute, collect and file TA assignments, expectations and evaluations forms via docusign

• Student annual endowment letters

Admissions and Recruitment Coordination

• First point of contact for prospective students, work closely with grad admissions and recruitment committees

• Develop and organize campus visit events and handle associated paperwork, purchasing, reimbursements, non-employee Travel Authorization paperwork

Naomi Tokunaga

Student Office Assistant
hdfs-department@austin.utexas.edu

SEA 1.432

Office and Departmental Support

• Assist administrators with purchasing including instructional supplies, office equipment and supplies; and monthly reconciliation processes

• Mail collection and distribution

• Provide general office support to department faculty and staff

• Office supplies inventory management

• Assist with department equipment inventory; tagging and annual certification process

• Break-room inventory; coffee

Community Engagement and Special Projects

• Assist “Sunshine Committee” with department events and special projects as necessary

• Website and wiki updates; directories/contact info and email distribution lists (“list-serv”)