Budgeting

Each year’s funds become available typically around 9/15, and should be spent by 8/31.

• In some cases, you can apply for a balance forward, but is not guaranteed.

Funding recipients are responsible for maintaining a budget of costs, to ensure their funding is not overspent, and also for reconciling regularly with the official university records. Fund recipients may use whatever means of tracking they prefer.

• An optional budgeting template is provided, which includes tabs for budgeting a single account, multiple accounts in one table, and also a utility for tracking hourly timesheets. It also helps calculate fringe costs, as well as the 5% admin charge, where applicable.

  • • Video Tutorial for the Budget Tracker Template

Reconciliation: At least monthly, review the university’s transactions on Balance and Activity Reports TAD to ensure your records match the university’s. Some costs take 30-60 days to hit an account.

• Video Tutorial on navigating and understanding the balance and activity reports

• This report does not take the place of maintaining your own budget.

• Log in with your “@austin.utexas.edu” email address. Contact Erik if you have trouble logging in.

• For missing charges, inquire with Michelle (purchasing/travel) or Lily (GAs) for status. For unrecognized charges, overdrafts or other issues and questions, contact Erik.

• Please contact Erik if you have any general questions after watching the video--I am always happy to look at your accounts with you!