Cash advances
Cash Advances
Before requesting a cash advance you should have already completed the human subjects training and been added to the relevant IRB protocol. Once you have developed a study and are ready to begin running paid participants you need to fill out the form below and give it to Sara so she can fill in some crucial information. You will then give it to Laura Meitz (lmeitz@austin.utexas.edu).
participant-study-cash-advance.pdf
After filling out your personal information and the information describing your study, you will be asked to specify an account number, amount, date required, and the length of advance. Please check with Sara BEFORE filling out a Cash Advance Request Form if you are unsure which account number you are supposed to use. Also verify that she has authorized you to request an advance on the account. Please note that it takes approximately 10 days to receive a cash advance.
The funds will be deposited in a dedicated UCFU bank account. When it is ready, ask for the debit card from Sara. You will need the PIN for this card which is available on UT Stache (https://stache.utexas.edu/). If you cannot access it, ask Sara to add you. If the amount you're taking out is less then $2000 you can use the UCFU ATM across the street (Near Texas Exes). You must bring at least 1 other person with you. If the amount is greater than $2000 you will need to visit a branch on Guadalupe or in the Gregory Gym. This will require a police escort (https://newstudentservices.utexas.edu/campus-safety). You will then put the cash in our cash box. The code for the cash box is also on UT Stache (https://stache.utexas.edu/).
The maximum length of time that you may request a cash advance is 6 months. You may only spend this cash within the request period dates – NEVER outside of these dates. After the cash advance period has expired, the participant receipt forms and any remaining funds (in the form of a check) must be returned to the KHE administrative office (718) within 30 days. Please see the Compensation Procedures page for information on paying participants.
Each cash advance will need a multiple participant form filled out to indicate who has been paid and when. Make sure to keep information confidential so that the latest subject cannot see the previous names listed. UT Employees and grad students will need to fill out the Single Participant Compensation Form (see below). See the Compensation Procedures page for more information.
Single_Participant_Compensation_Form.pdf