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For Leave for Department Chairs and Associate Deans, see COE: Leave - Department Chairs and Associate Deans.

Table of Contents

Faculty leave basics

When do I NOT need a leave request?

Requesting leave is not necessary under the following circumstances:

  • Accrued sick leave or sick leave pool is being taken
  • A UT administrative appointment will pay all or part of a faculty member’s salary. For example, appointments as Dean, Associate Dean, Director, etc. do not require requesting leave
  • Leave is taken during the summer months, during the period June 1-August 31
  • A faculty member will be paid by another department's faculty salaries account where they hold an appointment
  • Jury Duty
  • Official travel for research, teaching, administrative, State business, military leave (up to 15 days per year), etc., if all appropriate travel approvals have been secured in a timely manner

When do I need a leave request?

*Note: Request for Leave form referenced in column 2 below refers to ServiceNow: Faculty Affairs & APS > Complete Forms > Request for Leave, except where otherwise noted.

Leave type*Request for Leave form required?Final approverWorkday processingInformation link
Faculty Development AwardnoProvostProvost transfers funds to College for processing according to CSU guidelinesCOE: Faculty Development Award
Faculty Development LeavenoProvostFaculty member remains on instructional budget; no costing allocation change neededCOE: Faculty Development Leave
Family Leave PoolnoCentral HRFaculty member completes timesheets in WorkdayCOE: Sick Leave and FML - Faculty > tab "Family Leave Pool"

Family Medical Leave
(if leave will be unpaid, see Leave of Absence)

noCentral HRFaculty member completes timesheets in Workday

1) COE: Sick Leave and FML - Faculty

2) Workday Instructional Guide: Request Absence for FMLA

Leave - Academic (also see "Professional")yesProvost

APS processes absence after approving leave

COE: Leave of Absence (Unpaid Time Off)
Leave - Unpaid (also see "Personal")yesProvost

APS processes absence after approving leave

COE: Leave of Absence (Unpaid Time Off)
Modified Instructional DutiesnoProvostNone; not a leaveCOE: Modified Instructional Duties
Parental Time OffyesProvostCompleted by APSCOE: Sick Leave and FML - Faculty > tab "Parental Time Off"
PersonalyesProvostAPS processes absence after approving leaveCOE: Leave of Absence (Unpaid Time Off)
ProfessionalyesProvostAPS processes absence after approving leaveCOE: Leave of Absence (Unpaid Time Off)

Release Time (Leave from Instructional Budget)

(also known as Course Buyout)

*yes - use internal form linked from COE WikiDeanUnit adjusts costing allocationCOE: Release Time (Leave From the Instructional Budget)
Research Reboot ProgramnoProvostAs course release: none;
As summer support: add job		COE: Research Reboot Program
Sick Leave PoolnoCentral HRFaculty member completes timesheets in WorkdayCOE: Sick Leave and FML - Faculty > tab "Sick Leave Pool"
Sick Time Off
(if leave will be unpaid, see Leave of Absence)		noTimekeeperFaculty member completes timesheets in Workday

1) COE: Sick Leave and FML - Faculty

2) Workday Instructional Guide: Request Sick Leave - Faculty

Special Faculty AssignmentnoProvostNone; not a leaveCOE: Special Faculty Assignments
Summer Research Assignment (SRA)noDeanSummer additional jobCOE: SRA
Unpaid Time Off (Leave of Absence)yesProvostCompleted by APSCOE: Leave of Absence (Unpaid Time Off)

Faculty leave types and benefits impacts

Source:  EVPP: APS & Faculty > "Leave."

Click on the image below to enlarge.

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Resources







Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.

Contributors to this page (Name, number of updates, most recent update):

Karla Steffen 18 (24 days ago)


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