Resources

• EVPP: Leaves & Related Policies

• UT System: Rule 30201: Leave Policies

• askUS: Do faculty complete electronic timesheets?

• EVPP: Guide for Faculty Who Are Expecting a Child

Leave vs. Buyout

Leave

• Leave may be paid (e.g. sick leave) or unpaid (Leave of Absence).

• During a Leave of Absence, all or part of the faculty position FTE is reduced for the duration of the leave.

  • There are two types of Leave of Absence:

    • Professional (Academic) Leave of Absence: Academic activities related to their faculty position continue, but pay is NOT administered through UT. The faculty member might be paid directly by a grant or fellowship with no funding going through UT (i.e., they are paid directly by the external organization), or they may use personal funds.

    • Personal Leave of Absence:Leave requested for personal rather than professional reasons. For instance, personal unpaid leave might be requested for a medical reason, but only after any paid sick leave balances have been exhausted.

• Both paid and unpaid leave processes are described on this page.

Buyout

• Also known as Release Time (Release from the Instructional Budget)

• Part of the faculty member’s salary is temporarily transferred from department instructional funding to an account administered through UT, such as a 26-account through OSP. There is no corresponding change in the faculty member’s overall FTE.

• May be either a “course buyout” or a “research buyout” depending on source of funds replacing department instructional budget

• See COE: Courseload Reductions > tab Buyout for additional information including buyout instructions

Requesting leave is not necessary for the following:

• A UT administrative appointment will pay all or part of a faculty member’s salary. For example, appointments as Dean, Associate Dean, Director, etc. do not require requesting leave from the faculty position

• Faculty member will be paid by another department's faculty salaries account where they hold an appointment

• Official travel for research, teaching, administrative, State business, military leave (up to 15 days per year), etc., if all appropriate travel approvals have been secured in a timely manner

• For 9-month faculty, leave requests are not required during the summer session, during the period May 16-August 15

  • Exception: A 9-month faculty member who holds a concurrent position reporting to the Dean (e.g. department chair or associate dean) must follow the process described at COE: Personal Time Away - Direct Reports to the Dean.