Page Comparison

Updating HUB Subcontractor Payments on PARs onto COGNOS

STEP 1 - Gathering Info from PAR & Voucher

1. Review paid invoices for PAR Report 
   1. For PMCS: Go to the "HUB PAR Reviews" → "Completed_Paid" Folder 
   1.  For CPC: Go to the "CPC HUB PAR" → "Review & Paid" → "Paid" Folder

STEP 2 - Archiving PAR Transactions 

1. Find the data:
   1. 1. From VP2 (Voucher): Purchase Order Number, Purchase Order Amount, and Payment Date 
      2. From PAR:  HUB Vendor Name, Texas VID and Total Amount Paid This Reporting Period 
         See example below:

Image Added

Image Added

Voucher Example:

• • Purchase Order Number (PO NUMBER)- 20PSA02703
  • Purchase Order Amount (Amount)- $8586
  • Payment Date (Record Date)- 7/8/20

PAR Form Example:

• • HUB Vendor Name (Subcontractor's Name) - Texas Geo Bore Geotechnical Drilling Services
  • Texas VID - 1901077596300
  • HUB Payment Amount (Total $ Amount Paid This reporting Period to Subcontractor) - $1718.00

Step 3 - Payment Entry into HUB Administration

5. Now, go to the HUB Administration site. This site is available via UT Direct. Here is a link: https://utdirect.utexas.edu/hub/ 

6. Click on "Subcontracting" on the left hand side. 

Image Added

7. Click on "Add a New Transaction".

Image Added

8. Enter in the highlighted fields. 

Image Added

• The Payment Date is in the format of DD/MM/YYYY and it must be a date that has passed already. . Entering first date of fiscal year 09/01/XXXX should bring back all payments made to prime in that year.

9. Click on "Retrieve Vendors".

Image Added

10. A list of Purchase Orders will populate. Look under the "Original Amount". Apply payment to voucher closest to the report month.

Image Added

11. This is the confirmation page you should see. 

Image Added

Double Checking Payments - You can also check to see if the payment has entered. 

1. Click on "Subcontracting" on the left hand side and then "List Subcontracting Expenditures". 

Image Added

2. Input the Payment Date. Click on "Payment Date" that's written in orange. 

Image Added

Subcontractor payments will populate. If the data was inputted correctly, it will be there. 

LikeBe the first to like this