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PMCS & CPC Construction Reporting

PMCS & CPC Construction Reporting

Sep 22, 2021

Updating HUB Subcontractor Payments on PARs onto COGNOS

STEP 1 - Gathering Info from PAR & Voucher

  1. Review paid invoices for PAR Report 

    1. For PMCS: Go to the "HUB PAR Reviews" → "Completed_Paid" Folder 

    1.  For CPC: Go to the "CPC HUB PAR" → "Review & Paid" → "Paid" Folder

STEP 2 - Archiving PAR Transactions 

  1. Find the data:

      1. From VP2 (Voucher): Purchase Order Number, Purchase Order Amount, and Payment Date 

      2. From PAR:  HUB Vendor Name, Texas VID and Total Amount Paid This Reporting Period 
        See example below:

Voucher Example:

    • Purchase Order Number (PO NUMBER)- 20PSA02703

    • Purchase Order Amount (Amount)- $8586

    • Payment Date (Record Date)- 7/8/20

PAR Form Example:

    • HUB Vendor Name (Subcontractor's Name) - Texas Geo Bore Geotechnical Drilling Services

    • Texas VID - 1901077596300

    • HUB Payment Amount (Total $ Amount Paid This reporting Period to Subcontractor) - $1718.00

Step 3 - Payment Entry into HUB Administration

5. Now, go to the HUB Administration site. This site is available via UT Direct. Here is a link: https://utdirect.utexas.edu/hub/ 

6. Click on "Subcontracting" on the left hand side. 

7. Click on "Add a New Transaction".

8. Enter in the highlighted fields. 

  • The Payment Date is in the format of DD/MM/YYYY and it must be a date that has passed already. . Entering first date of fiscal year 09/01/XXXX should bring back all payments made to prime in that year.

9. Click on "Retrieve Vendors".

 

 

10. A list of Purchase Orders will populate. Look under the "Original Amount". Apply payment to voucher closest to the report month.

11. This is the confirmation page you should see. 

Double Checking Payments - You can also check to see if the payment has entered. 

1. Click on "Subcontracting" on the left hand side and then "List Subcontracting Expenditures". 

2. Input the Payment Date. Click on "Payment Date" that's written in orange. 

Subcontractor payments will populate. If the data was inputted correctly, it will be there. 


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STEP 2 - Archiving PAR Transactions

PAR information is kept in UT BOX.

PMCS PAR Information can be found here. 

Here you will enter:

  • Today's Date

  • PO Number

  • Document ID

  • PO Amount

  • HUB Vendor Name

  • HUB VID

  • Subcontracting Payment

  • Voucher Date

White = To Be Completed

Gray = Completed

Yellow = Issue

CPC PAR Information can be found here.