For Undergraduate College employee use only. If not an employee of the Undergraduate College, contact your UT school or department's business office for assistance.
The completed request should be assigned to the traveler’s supervisor who will then assign it to the EM Processors group.
The Travel Reimbursement Request should be submitted no later than two weeks after dates of travel. If a staff member submits a Travel Reimbursement Request over 60 days after the dates of travel, an explanation from the traveler is required.
All related itemized receipts, invoices, etc., should be attached to the Travel Reimbursement Request. If an itemized receipt has been lost, a screenshot of the traveler’s online statement highlighting the charge may be substituted.
Include any relevant notes regarding special circumstances on Travel Reimbursement Request (went over per diem, late submissions, mixing business/personal travel, etc.).
Mileage
In order to be reimbursed for mileage, the traveler must include directions with map from MapQuest or Google Maps or include odometer readings.
When submitting /wiki/spaces/embusinessservices/pages/35848386 (attach to a Travel Reimbursement Request using the blanket RTA number), please verify that all formulas are correct, and that mileage and reimbursement totals are correct so that reimbursement is not delayed.
The traveler will also need to select the appropriate dates of travel on Monthly Mileage Reimbursement Requests – the dates default to what is set on the blanket authorization, which is 9/1-8/31.
One last note on Monthly Mileage Reimbursements, towards the bottom of the request there is a section asking, “Will you claim more expenses for this trip at a later date?” For monthly mileage, always select YESunless submitting a request for August, the last month of the fiscal year. Indicating NO will close the blanket RTA and it will no longer appear as an option for selection when creating a new Travel Reimbursement Request.