Approved RTA required to request travel reimbursement.

All receipts and invoices must be itemized.

Create Travel Reimbursement Request

Travel Reimbursement Requests

• The completed request should be assigned to the traveler’s supervisor who will then assign it to the EM Processors group.
• The Travel Reimbursement Request should be submitted no later than two weeks after dates of travel.  If a staff member submits a Travel Reimbursement Request over 60 days after the dates of travel, an explanation from the traveler is required.     
• All related itemized receipts, invoices, etc., should be attached to the Travel Reimbursement Request. If an itemized receipt has been lost, a screenshot of the traveler’s online statement highlighting the charge may be substituted.
• Include any relevant notes regarding special circumstances on Travel Reimbursement Request (went over per diem, late submissions, mixing business/personal travel, etc.).

Mileage

• In order to be reimbursed for mileage, the traveler must include directions with map from MapQuest or Google Maps or include odometer readings. 
• When submitting /wiki/spaces/embusinessservices/pages/35848386 (attach to a Travel Reimbursement Request using the blanket RTA number), please verify that all formulas are correct, and that mileage and reimbursement totals are correct so that reimbursement is not delayed. 
• The traveler will also need to select the appropriate dates of travel on Monthly Mileage Reimbursement Requests – the dates default to what is set on the blanket authorization, which is 9/1-8/31. 
• One last note on Monthly Mileage Reimbursements, towards the bottom of the request there is a section asking, “Will you claim more expenses for this trip at a later date?”  For monthly mileage, always select YES unless submitting a request for August, the last month of the fiscal year.  Indicating NO will close the blanket RTA and it will no longer appear as an option for selection when creating a new Travel Reimbursement Request.