Who is eligible?
Microsoft 365 at The University of Texas at Austin is available to:
- Current Faculty
- Current Staff
- Current Students
- Affiliated Workers
- Visiting Scholars
- Current UT System Employees
- Future Employees
When is my account created?
Faculty and Staff
Faculty and staff of The University of Texas at Austin are automatically provided with a Microsoft 365 account on their first day of employment.
When this account is created, you will be notified at the email address you have provided in Workday.
Eligible faculty and staff who did not have an account as of December 2018 may have been exempted from automatic account creation.
If this applies to you, you may request an account by navigating to https://www.austin.utexas.edu/Office365Management and using the Create Account feature.
Students
Other
What apps are included?
What happens after I leave the University?
Faculty and Staff
When your employment with the University ends in Workday, you become ineligible for Microsoft 365. In accordance with section 4.1 of the Information Resources Use and Security Policy and UT System UTS165 Standard 4:
- You will lose access to your Microsoft 365 email, calendar, and all contents.
- You will lose access to any files you have stored in Microsoft 365 services such as OneDrive or SharePoint.
- You will receive an email in your official email address listed in Workday notifying you of the above.
- After a 120 day waiting period, your Microsoft 365 account and all its contents will be permanently deleted.
Microsoft 365 accounts cannot be kept after leaving the University.
The waiting period before deletion is intended to:
- Support business continuity, data preservation, and records retention by a former employee's department
- Cover gaps in employee affiliation (e.g. faculty on 9-month appointments)
It is not intended to support individual requests from former employees for copies data amassed during their time at UT. While the Microsoft 365 administrators may elect to fulfill these requests if policy and resources allow, this is not guaranteed.
It is your responsibility to make copies of any personally owned data stored in Microsoft 365 prior to the end of your employment. For instructions on how to do so, please view the How do I save my information? section on this page.
Students
Other
How do I save my information?
Step-by-step guide
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