Acquisition Proposed

• Enter object information directly into TMS Collections (TMS-C).
  1. Curators will be given deadline to provide required object information using the New Object Import Template for each artwork they would like to present at an upcoming meeting (6-8 weeks before meeting).
  2. The Registrar will issue numbers submit for import into TMS-C.
  3. The curator will be given a deadline to input further details into each record.
  4. When possible, curators should provide image files to registrar to link in TMS-C.
•  Acquisition Review Committee (ARC) approves or declines accession of work.

Object Inspection

After acquisition is approved by committee:

• Curator notifies donor or source of approval or informs registrar to do so
• Registrar:
  • contacts source to arrange packing and shipping
  • condition reports
  • verifies dimensions
  • arranges curatorial viewing and final approval
  • updates location
  • sends incoming receipt
• Executive Director: signs thank you letter or purchase approval as needed
• Curator: approves final condition and makes recommendations regarding installation or framing needs with registrar/preparator staff
• For works on paper, when help is requested P&D department records or verifies the following:
  • medium
  • dimensions
  • edition numbers
  • catalogue raisonnée numbers
  • marks and inscriptions

Final Processing

Registrar:

• processes purchase with finance or sends gift paperwork to donor
• assigns permanent object number (accession number)
• verifies credit lines
• shares copy of gift paperwork with Development
• requests housing
• completes physical and digital object record file
• adds object to eMuseum
• applies number to object

Executive Director: countersigns final letter of gift forms

Curator/Registrar to make photography request or license request based on priority of need

Ongoing Research

Registrar: 

• adds installation updates
• enters new rotation, exhibition, and loan histories
• adds condition reports and conservation exams and treatments as required

Curator:

• new research
• object label/web comment text