Purchase Request Procedure

Objective:
The following procedures outline the steps for faculty to request a purchase, the process of making the purchase, and the confirmation process.

1. The faculty/staff/student compiles a list including item descriptions and links for the desired purchases.
2. The faculty/staff/student sends an email to the designated procurement contact, with a cc to the department manager, including:
   1. List of items with descriptions and links.
   2. Clear indication of where the items should be mailed/delivered to. 
   3. Account number that should be charged for purchase.
3. The designated procurement contact receives the request and reviews the provided information. If approved, the procurement contact proceeds with the purchase process.
4. A confirmation email will be sent to the faculty member acknowledging receipt of the request and confirming approval for the purchase and will attach a copy of the receipt or invoice to the confirmation email for the  faculty/staff/student's records.
5. Upon receipt of item, faculty/staff/student will submit signed copy of receipt to department procurement contact confirming receipt of item.