Launch Zoom
Click the Schedule button on the Home screen
The Schedule Meeting window will open
Update the Topic of the Meeting
Set the time and date details
Always Generate the Meeting ID Automatically
Check Only authenticated users can join
Important: Use the dropdown menu to select Sign in to Zoom
If you skip this step, the default is UT-only, so any planned visitors can't log into the Meeting
For Video, turn both Host and Participants off by default. Video can be turned on by users afterward.
For Audio, select Telephone and Computer Audio
This allows more attendance options for anyone traveling that would otherwise be unable to attend
Leave Calendar on Outlook
Expand the Advanced options
Select your preferences
We recommend muting participants upon entry
Leave 'allow participant share' disabled, un
For more information about Recording your Meetings, please visit Recording a Meeting
If you have a TA or another user helping with the meeting, you can assign them as an Alternative host
Alternative hosts must be entered in the "EID e-mail" format (example: TheirEID@eid.utexas.edu)
Click Save
The Meeting invite will open in an Outlook window
Add Attendee's email addresses in the To field and then Send
The first two highlighted items are the Meeting URL, they are a quick way for an Attendee to launch the Desktop App and automatically join your Meeting
The third highlighted item is the Meeting ID. This is entered into the matching field in the Desktop App's Join window
When viewing the invite on a mobile device, Attendees can click on the One tap mobile shortcuts or the Dial by your location numbers
There are two ways to access the invite information within the Desktop App
You can access this information by clicking on the Meeting title
This will open the Meetings tab and display details about the Meeting
Click either the Copy Invitation button or Show Meeting Invitation if you need to view the information
On the scheduled day of the meeting, go to the Home screen and click the ellipses next to the Meeting title
Click Copy Invitation
