Work Station Reservations

POLICY 

All Department of Psychiatry faculty and staff have the ability to reserve PSY Shared Work Stations. Follow the instructions below to reserve a work station.

WORK STATIONS

SPSS is installed on two work stations on HDB 4 Tower (HDB 4.222 suite). 

Work Station #1 (HDB 4.222.33):

• Desktop computer

• Login with UT EID and Password

Work Station #2 (HDB 4.222.31):

• Laptop computer

• Alternate login directions for volunteer use (see Rebeca Grijalva on HDB 4 for login assistance)

• Phone: 512-495-5565

HOW TO RESERVE A WORK STATION

Always check work station availability before sending a reservation request.

Step 1:  Check Availability

Access the PSY Shared Workspace calendar:

• In Outlook calendar, click on Open Calendar 

• Click on “From Address Book”

• Search “PSY Shared Workspace” from the “Global Address List”

• Select the PSY Shared Workspace calendar, click “Calendar” at the bottom to select it, and then click “OK”

• The calendar will open (may take a few minutes to load) and you may check availability.

Be mindful of reserved times—reservations are approved on a first-come-first-served basis, your request will be declined by the calendar administrator if there is a conflict, i.e. the work station is already reserved.

Step 2: Reserve a Work Station

• After checking availability, create a New Appointment in Outlook calendar

• Click on Invite Attendees, then click on the To field/button

• Enter the name of the calendar, PSY Shared Workspace, select the correct calendar and click OK

• In the Subject line, indicate which work station you/volunteer wish to request:

  • Indicate “WS 1” or “WS 2” when creating appointment on the calendar

• You may reserve up to 4 hour blocks at a time

• The calendar administrator will accept/deny your request for booking according to availability

• You may check the status of your reservation by opening the outlook appointment and clicking on Tracking