ELP Procard Reconciliation

Helpful steps to reconcile ELP Procard

• VP7 Voucher creation is received via email. Log in to Define, enter the VP7 ID, review the transactions on the document, and verify them against receipts, making sure there are ELP purchases.
• Receipts should be in ELP Accounting>Vouchers>FY>choose month>choose VP7 ProCard Reconciliation folder>view receipts that were uploaded by Admin Associate. If receipts are missing, contact Admin Associate
• Appropriate object code must be use. There should be a 10-digit account number
• If Amazon Gift cards were purchased for participant incentives, provide ProCard Cover page, and receipts to the Faculty that requested the gift cards for review. Faculty must provide supporting documentation (letter and Multiple Participant Receipt forms)
• The account number in VP7 defaults to 19-2614-0450. If the account used is different from the default account, replace the default account number with the account showing on ProCard Cover page for each transaction.
• Verify the VP7, if unable to use an account because of different desk views, use the default account. Once the voucher is approved, process a VT6 to charge the correct account. Verify again.  If all correct, approve the VP7.  Action will show as proposed.
• Upload the VP7 to ELP Accounting folder to the month that it is being reconciled for Department Executive Assistant to review.
• Once approved by Department Executive Assistant, upload to the Office of Accounting at https://records.utexas.edu/imaging/submitting-vp7-vouchers/upload.  Retain copy until voucher has been reviewed and final approved by the Office of Accounting

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  ELP Procard Reconciliation