P.O. and Contracts Processes
Purchase Orders & Contracts Procedures
Before creating a PO or a contract, check the Purchase Order vs Contract matrix to determine which one you need to create.
Purchase Order (PO)
Check the Handbook of Business Procedures. Where can I get training on creating a PO? Check this training video.
Confirm if vendor is in Define, you can look with command GG3 by vendor name or GG4 by UT EID. Check to make sure contact information is up-to-date. If changes are need check Vendor Identification (VID) for detailed instructions.
To create the PO, go to PointPlus
When requesting services from an individual, the EICCC form must be completed prior to creating a purchase order. Copy of EICCC needs to be attached to VP1 payment request.
Contracts
Visit Business Contracts for information about contracts. Please see the Templates and Forms page to determine which template needs to be used.
Visit the Business Contracts Procedures for instructions on how to submit the contracts for review, approval and execution.