P.O. and Contracts Processes

Purchase Orders & Contracts Procedures 

 Before creating a PO or a contract, check the Purchase Order vs Contract matrix to determine which one you need to create. 

 Purchase Order (PO)  

• Check the Handbook of Business Procedures. Where can I get training on creating a PO? Check this training video.  
• Confirm if vendor is in Define, you can look with command GG3 by vendor name or GG4 by UT EID.  Check to make sure contact information is up-to-date.   If changes are need check Vendor Identification (VID) for detailed instructions. 
• To create the PO, go to PointPlus 
• When requesting services from an individual, the EICCC form must be completed prior to creating a purchase order.  Copy of EICCC needs to be attached to VP1 payment request. 

Contracts 

• Visit Business Contracts for information about contracts.  Please see the Templates and Forms page to determine which template needs to be used.   
• Visit the Business Contracts Procedures for instructions on how to submit the contracts for review, approval and execution. 
• Business Contracts Review Checklist (BCRC).  
• Business Contract Review Form (BCRF)