07-17-2013 - Full Group

Attendance: Michelle, Vinh, Sabine, Stuart, Jennifer, Keri

We discussed each group's brainstorming results. It was decided to have a meeting next week to allow more people input into the prioritization of items. We want to see what rises to the top and what would be "nice to have" or is simply out of scope or budget. Michelle will schedule that meeting.

Here are items of note from each area - feel free to edit.

Pre-Orientation	Orientation	Post-Orientation
Welcome Letter Sent out by Del. Should contain info & links relevant to first day. (parking, what to bring, where to report, what to expect on your first day)	Notes: Need to storify the orientation. Audience determined to be more staff focused than equally fac/staff. Full brainstorm document.	Mentorship Program Reference guide/action plan for mentors Intake form and/or MBTI for mentor matching Collaborate with Dean's Office/other McCombs offices for 3-month McCombs outreach activity Collaborate with other UT offices for 12-month UT outreach activity
Manager Education Educate on how the hiring process works, what to do in what order, along with new hire checklist (computer set up, keys, email, etc)	Remake Video We do have access to a limited budget to apply towards the video. Create the video from a student's journey through McCombs and how the different areas of McCombs support the student and staff. Need to write script, contact potential video folks to help determine scope and best practices to line this up with efficiency in mind. Attempting to get B roll from Kris Maxwell	MBTI training $ for mentors or a select number of leadership team members
Free Parking For First Day - need to submit this as a proposal to the Operations Committee for $$. The next Operations meeting in in Sept.	Presentation Overhaul Present less facts (do that in the online resource) More anecdotal type of info/stories. Ice breaker/game instead of dry introductions.	Formal integration of new employee guidance into manager's review
New Employee Online Resource Contains facts from orientation that we determine are better served here. Link to UT's Orientation Page and add any other pertinent new employee info on home page. Also contains Resources link dump categorized - parking, health,UT/McCombs benefits (free museum, libraries,discounts) Send out survey to the school to collect staff's favorite hidden gems on or around campus.		Supervisor/Manager Award
Curated Events Calendar pull out select events of interest to live on a calendar, useful for all staff. Pick a few gems from KNOW, a few from McCombs activities, etc