If Placing in Any District OTHER than Austin ISD 

District Chart  

1. Use the district chart to identify which CT Agreement form to use and for information on the district application requirements.  

   1. If reaching out to Jenny for AISD or RRISD, please cc Madeleine Cleveland on the email.

2. CT Agreement Status (the CTs I am Recruiting – All Districts) 

   1. You no longer need to email placement spreadsheets back and forth. Simply fill out the Google Sheet with your Cooperating Teachers. Google Sheet is shared with faculty area coordinators via Google Drive. Please reach out to Madeleine Cleveland if you need access.

   2. Google Sheet is titled: CTs I am Recruiting - All Districts (Initial list due: November 3rd) 

   3. Enter the names of the CTs you are recruiting for all districts on this spreadsheet. This spreadsheet will be used by Jenny to communicate the status of CT Agreement forms for all districts. 

   4. The PDS Placements UT Box document is used only for viewing information collected from the other district CT Agreements (i.e., grade/subject, host more than 1 student.)  

3. Matchups  

   1. Final placements should be listed on the Google Sheet titled “_____ Field Placements (CT Student Pairings)”. 

   2. Due December 4^th 

   3. This is the final spreadsheet, where you match up students with the CTs and add the field supervisors* as you get that information.  You’ll also see the district application status as that information becomes available. This new process aims to eliminate emailing spreadsheets and allows you to make edits throughout the process. 

   4. Simply copy and paste the CT info from step 3 (CTs I am Recruiting – All Districts) and paste it into this spreadsheet. Type once, use twice! 

If Placing in Austin ISD

1. Reach out to teachers you would like to recruit in Austin ISD with AISD Cooperating Teacher Interest Form.  

   1. For campuses where you don’t have an established relationship, reach out to the principal for guidance. If a relationship is already in place, you may contact the CT directly. It is recommended to let principals know you are recruiting at their campus 

   2. Target date for CTs to submit AISD interest forms is November 6th.

2. Check the Google Sheet 1*: AISD Spring 2026 CTs  and add your name as needed 

   1. This spreadsheet is updated daily with AISD CTs who have submitted the AISD Cooperating Teacher Interest form and have indicated UT as their preferred University 

      1. Make sure to read the instructions. 

      2. The Cooperating Teachers have an option to request a Coordinator. In column Y, you can look to see your name. You will then detail whether you plan to claim, request, or release them by notating your name in columns Z, AA, or AB (see the instructions tab for more info). 

      3. Detailed instructions & FAQ for Spreadsheet 1 here. 

3. CT Agreement Status (the CTs I am Recruiting – All Districts) 

   1. You no longer need to email spreadsheets back and forth. Simply fill out the Google Sheet with your Cooperating Teachers. Google Sheet is shared with faculty area coordinators via Google Drive. Please reach out to Madeleine Cleveland if you need access.

   2. Google Sheet is titled: CTs I am Recruiting - All Districts (Initial list due: November 3rd) 

   3. Enter the names of the CTs you are recruiting for all districts on this spreadsheet. This spreadsheet will be used by Jenny to communicate the status of CT Agreement forms for all districts. 

   4. The PDS Placements UT Box document is used only for viewing information collected from the other district CT Agreements (i.e., grade/subject, host more than 1 student.)  

4. Matchups  

   1. Final placements should be listed on the Google Sheet titled “_____ Field Placements (CT Student Pairings)”. 

   2. Due December 4^th 

   3. This is the final spreadsheet, where you match up students with the CTs and add the field supervisors* as you get that information.  You’ll also see the district application status as that information becomes available. This new process aims to eliminate emailing spreadsheets and allows you to make edits throughout the process. 

   4. Simply copy and paste the CT info from step 3 (CTs I am Recruiting – All Districts) and paste it into this spreadsheet. Type once, use twice! 

If there are any changes, please either email or tag Madeleine Cleveland on the Google Sheet with the change.

Placement Deadlines

INTERN

Follow the steps above to coordinate Intern placements for the Fall 2025 semester.

Initial List of Cooperating Teachers Due: April 11th

Final Placements Due: May 14th

Cooperating Teacher Confirmation Letter

Every teacher with a PDS student placement should receive a placement confirmation letter from the
coordinator. Teachers should not be surprised by the student's arrival. They should also receive a visit before the students arrive in their classrooms. Coordinators should send their field supervisors if they aren’t able to meet with each teacher directly.
Before students arrive in their classrooms, teachers should have written expectations of their roles and responsibilities, as well as what their students will be expected to do. Coordinators should stay in close communication with all of their cooperating teachers.
Below is the confirmation letter template coordinators are to use for Interns and Student Teachers. Letters should not be sent until placements have been confirmed with the districts.
Additionally, campus principals also need to be notified of all placements in their school.

Cooperating Teacher confirmation letter templates can be found below.