ADMS Working Group Notes Feb.11, 2015
Action items:
Jessica:
Ladd - hosting costs and maintenance costs, where would he host this - in Amazon or in EBS
The capstone summer deadline - May 3rd, capstone description for the finding aid masters project
archival management
digital asset management focus
digital archives focus
Ask Echo about the PO for outsourcing of finding aid markup EAD - early 2000s
Contacting people mid-migration: Amanda Focke and Wendy Hagenmaier
UTSA
Jessi:
Contact peer institutions (Megan Mummy & Mat Darby, and follow-up with Yale?)
Try to get informal quote on customizations
We contact folks that are working with vendors to customize their ADMS and see if they can give us some idea
Esther:
Contact folks that used AT as an intermediate step.
What is the scope of this project? Is this UT-wide?
Assume we are writing something and creating a plan that will be used/representative all repositories at UT
Should we present a proto-proposal to Stephanie before we move forward with larger proposal?
Yes. Once we have a well-developed proposal: strategy, timeline, recommendations, budget - we should send it to Stephanie to make sure that the staff-commitment we’ve including in our timeline/strategy is reasonable.
Who exactly are we proposing this to?
It makes sense to initially think about the proposal as a framework (intro, statement of need) starting with audience-agnostic descriptions of what the issue is.
As we map the contours of what is possible here on campus (Ladd thinks they would be the most appropriate service provider OR Brenda thinks the President’s Office is the appropriate audience)
Is there a specific template we should follow?
There is a proposal template we can use.
Are there specific deadlines we need to be aware of?
Exactly how many finding aids still need to be marked up in EAD?
As a starting point, let’s just assume that every collection-level directory in the Finding Aid Masters directory represents a finding aid that needs to be marked up.
Can/should this project be dealt with independently of implementing an archival management system?
I think couching the legacy data migration project in the context of the move towards an ADMS makes sense because it gives the less sexy job some momentum - it ties it to the new way of doing things rather than just “marking up un-marked finding aids”
Would it make any kind of sense to use Archivist Toolkit as an intermediary to get into Archives space (thus taking advantage of migration scripts, support etc.)
We’ll find out about this by speaking with the folks that have already done this.
It seems to me that in either case (moving to AT first, or moving directly to our recommended system) we have to:
markup older finding aids
clean up existing EAD XML
parse the EAD XML and map EAD 2 to EAD 3 fields and import into new system