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Rising Seniors/Seniors: Registration Procedures

Rising Seniors/Seniors: Registration Procedures

 

This page explains registration procedures for rising seniors or current seniors who have been admitted to the BSBME/MSE Integrated Program through the Step 1 application process and are registering for graduate courses to be taken while in undergraduate standing.

STEP 1: PREPARE

Run your BSBME IDA: https://registrar.utexas.edu/studentsdegrees/ida. Make sure your IDA lists 92-99% with in-progress courses. Email Chase (c.dawkins@austin.utexas.edu) with any corrections that need to be made.

Review MSE Degree Requirements & download MSE Program of Work with CID attached to this page.

Make a plan for which two (2) primary graduate courses + one (1) backup course you wish to take, being careful to check how they will count in your MSE Program of Work. The Fall Course Schedule is posted two weeks before registration begins. The approved coursework listing shows how graduate courses count toward the MSE program of work. This list is not exhaustive. If you want to take a course that is not listed, email Dr. Edward Castillo (edward.castillo@utexas.edu) for permission to take the course. 

STEP 2: ADVISING

Email your completed program of work (PoW) to BME's graduate program administrator, Jenny Kondo (jenny.kondo@austin.utexas.edu) and Chase (c.dawkins@austin.utexas.edu). Note your PoW should include completed (or in-progress) graduate coursework and proposed courses for the following term. Jenny or Chase will confirm via email whether the courses you've selected are matched to an appropriate coursework requirement. 

Your advising hold will not be lifted until your Program of Work form is received.

STEP 3: REQUEST PERMISSION TO ENROLL 

Reach out to the instructor of the course via email explaining that you are a BSBME/MSE student seeking to take their course for graduate credit. Once you have permission via email, complete and submit the Reservation of Course for Graduate Credit form via ENGR Direct (see below).

This is a two-step process that uses the same forms. First, ESS must approve your request to enroll in a graduate course. Second, you must let the Graduate School know you want to reserve the course for use toward a future graduate degree (see STEP 5 below). You use the same form for both processes. Graduate courses taken while in undergraduate standing will only count toward a future graduate degree if you reserve the courses for future graduate credit. Complete one form for each graduate course in which you enroll:

  1. Complete the Reservation of Course for Graduate Credit form via ENGR Direct. Under "taking a graduate course for graduate credit," look for the hyperlinked word "application."

    1. You must complete one form for each course you want to attempt to register for, up to a maximum of three courses. 

    2. Use UT EID emails when completing the first page (e.g., eid@eid.utexas.edu). If you need to look up someone's EID, use the UT Directory.

    3. Faculty Graduate Advisor signer is Dr. Ed Castillo, ec39648@eid.utexas.edu

    4. Unit Undergraduate Advisor signer is Chase Dawkins, dawkinss@eid.utexas.edu 

    5. After entering signer information, you'll need to enter details about the course. 

    6. When you finish your part, the form will route automatically to everyone who needs to sign. Other signers will receive an email when it is their turn. 

    7. When the form is complete, you will receive an email from DocuSign with a link to download your completed and signed form. Download the form and save it. 

    8. Email Chase, c.dawkins@austin.utexas.edu, if you have any issues with this form or DocuSign. 

STEP 4: REGISTER FOR 2 GRADUATE CLASSES

When you receive the link from DocuSign to download your completed form, this means you are authorized to add your classes in the registration system. If you are unable to get into 2 of your 3 courses, please email c.dawkins@austin.utexas.edu for next steps.

Non-BME Graduate Classes: If you want to enroll in a non-BME course that is restricted, send an email to the Graduate Coordinator (GC) in the department for the class. The course may require instructor approval or the course may be restricted through the first week of classes. If the course requires instructor approval, send a copy of your Reservation of Course for Graduate Credit form to the Graduate Coordinator as proof of instructor approval. 

Use the list of all graduate coordinators on campus to locate the appropriate person to email. Copy Jenny on these emails.

STEP 5: RESERVE THE COURSES FOR GRADUATE CREDIT

When you are registered for courses and sure that you will not make changes to your schedule, email the completed and signed Reservation of Course for Graduate Credit forms to gradstudentsvcs@austin.utexas.edu, copy bme-grad@engr.utexas.edu, by the 12th class day in the semester in which you are taking the course. This is a hard deadline. Failure to submit this form to the Graduate School will result in your courses being counted toward your BS BME degree. 

If you have extra forms for courses you end up not taking, you may discard them.